Administrative Assistant

Position #: 177886

Expected Start Date: December 2, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: TBD

Department: Executive Director - Quality & Safety

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Quality & Safety of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Quality & Safety portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a senior administrative assistant-type role

Education:

• Completion of Grade 12 supplemented by a recognized business course

Other Education & Training:

• Equivalent combination of education and experience

Competencies:

• Advanced - Collaborative skills
• Advanced - Communication skills
• Advanced - Decision making skills
• Advanced - Organizational skills
• Advanced - Planning skills

Knowledge & Abilities:

• Commitment to a diverse, representative workforce and cultural safety
• Superior interpersonal, communication and writing skills
• Ability to work collegially, collaboratively and build positive relationships
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Ability to recognize and maintain confidential information
• Knowledge in minute taking
• Commitment to quality, safety, and improvement striving towards zero harm
• Ability to adapt to changing conditions
• Excellent proficiency in editing material for clarity, accuracy and conciseness

We work together to improve our health and well-being. Every day. For everyone.

We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.

We are committed to the Truth and Reconciliation Commissions Calls to Action.

We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.