Administrative Assistant

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

POSITION PURPOSE SUMMARY:

Provide general administrative support for the day-to-day operations for Saskatoon Temple & Community Services.

ACCOUNTABILITIES:

1. Administration

· Perform general office duties such as answers and screens calls, greets and escorts visitors. May serve as receptionist for work location.

· Drafts and type correspondence or generate reports (eg. Letters dealing with admin issues, dictation, acknowledgements, minutes etc). Researches and responds to inquires on behalf of supervisors and resolves routine inquires.

· Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval.

· Files documents electronically and manually and distributes materials as requested.

· Sends and receives faxes/emails as requested. May monitor general email accounts.

· Responsible for incoming and outgoing mail and packages.

· Prepares and maintains office supply inventory. Orders office, cleaning and program supplies as needed. Prepares property inventory as requested by the Business Office. Maintains inventory and destruction schedule of files in storage.

· May maintain input into Salvation Army Management Information System - S.A.M.I.S.

· Enters data into TSA software programs (eg. Link2Feed, etc.)

· Responsible for financial procedures such as processing credit card donations on the Interac machine ensuring information for a receipt is recorded.

· Issues temporary receipts for all cash/cheque/debit/credit donations and payments received.

· May assist with deposits.

· Handles and ensures protection of extremely confidential and sensitive employee, client and or program files.

· Ensures workspace is kept neat and tidy.

· Maintains coffee bar and surrounding areas.

· May schedule or keep track of supervisor's calendar.

· Manages vehicle and room bookings as required.

· Ensures the Multipurpose Room and other rooms are ready for bookings and meetings and ensure cleanliness following usage.

· Keeps staff bulletin board up to date and organized in consultation with HR Admin.

2. Program Support

· Registers campers for camps and processes/receives payments.

· Maintains list of campers and payments for CFS camps and Saskatoon Campers to Beaver Creek Camp

· Gathers documents/money etc. to go to Business office.

· Assists with registration and distribution of Christmas Hampers.

· Other duties as needed

MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY:

· This position reports directly to the Corps Officer.

· This position has no direct reports.

FINANCIAL AND MATERIALS MANAGEMENT:

· Handles donations

WORKING CONDITIONS:

· Working environment is typically in the office in generally agreeable conditions.

· Occasional travel and some scheduled overtime are associated with this position.

The above responsibilities must be performed in keeping with The Salvation Army's Mission, Vision and Values, in a professional manner, upholding our code of conduct.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

· Completion of Secondary School or Equivalent

· Certified Office Diploma, or equivalent experience an asset

Experience and Skilled Knowledge Requirements

· Minimum 2-3 years secretarial/ administrative experience is preferred.

· Working knowledge of Microsoft Office an asset

· Excellent oral and written communication skills

· Ability to maintain a high level of confidentiality

· Good decision-making and organizational skills

Skills and Capabilities:

· Attention to detail, problem solving and analytical skills.

· Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.

· Able to work cooperatively in a team setting.

· Ability to multi-task & prioritize responsibilities (i.e. good judgement)

· Ability to lift/move weights of up to 20 lbs. occasionally.

· Understanding of and support for the Mission and Ministry of The Salvation Army.

A vulnerable sector check and Praesidium Training is required

Compensation:

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.