Admin Assistant - Saskatoon
Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate 33,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.
Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide competitive wages, profit-sharing, and amazing benefits like flexible group medical and dental, fitness reimbursement, training and development, group RRSP matching, rental discounts, and more.
Responsibilities:
Front desk reception duties
Answer and re-direct all calls from the main reception line
Troubleshoot and resolve operational issues as they come up in regards to Reception
Coordinate all out-going and in-coming mail and couriers
Organize and distribute all in-bound mail
Respond to and re-direct all walk in traffic
Ensure operation of Reception equipment by completing preventative maintenance requirements; calling for repairs to maintain equipment as well as evaluating new equipment and techniques
Order, distribute and checking of inventory levels for stationary and office supplies; placing expedited orders for supplies; verifying receipt of supplies
Maintain computer and manual filing systems
Scan and create electronic accounting files to digital database
Processing and completing Bankruptcy and Debt Consolidation documents
Bad Debt reporting duties as assigned
Deposit bad debt recovery checks and processing of related invoices
Document archival duties such as requesting documents from archive and sending documents for archiving
Annual destruction of archival documents through vendor
Order corporate business cards
Creating purchase orders and process invoices for payments as required
Processing of historic resident utility bills
Other duties / projects as required
Experience and Educational Requirements:
Post Secondary Education an asset
2- 4 years related experience within administrative department preferred
Technical Requirements:
Intermediate proficiency with MS Office (Excel, Word, Outlook and PowerPoint) and Microsoft TEAMS
Ability to learn in-house computer programs
Ability to learn to operate Network Phone, Pitney Bowes mail machine, Canada Post machine
Ability to learn and adapt to changing systems and new technology
Non-Technical Requirements:
Excellent verbal and written communication skills
Strong attention to detail
Effective organizational and planning skills
Ability to work in a face paced environment while effectively juggling differing tasks on a daily basis
Ability to work independently and with other Associates in a team environment
Ability to multi-task and prioritize (excellent time-management skills)
Demonstrate a positive attitude, enthusiasm and assertiveness
High level of professionalism and customer service skills
Interested applicants are invited to submit a cover letter and resume.
We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted. Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Post-offer/Pre-employment Physical Testing where applicable.
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Ready to shape the future of our communities? Come work with us and learn where doing what you love means never working a day in your life!
Deeply rooted in family spirit and humility, Boardwalk's five core values of integrity, associates, teamwork, customer service and social responsibility are more than just words - they are a way of life. Coupled with our Golden Foundation of 'treat others as you would like to be treated,' 'be good,' 'love community' and 'have fun,' we believe in happiness and creating the most memorable experiences for both our Associates and Resident Members, continually looking for new and innovative ways to enhance and strengthen all our Boardwalk communities.
We hope these values speak to you as they speak so meaningfully to us!
As we continue to grow, we remain unwavering in our commitment to providing Resident Members with the best quality rental communities. This same commitment means Boardwalk is always seeking individuals who have a positive attitude, are energetic and passionate, self-driven, productive, have the capacity to deliver high-quality results and who believe in the power of teamwork.
Together, with you as part of our team, we will continue to create meaning every day for those who choose to call Boardwalk home.
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Diversity, Equity and Inclusion Commitment Statement
We are committed to attracting and retaining a diverse team that will honour and celebrate your experiences, perspectives and unique identity regardless of age, ethnicity, race, colour, abilities, religion, socio-economic status, culture, gender, sexual orientation, gender identity and gender expression.
Together, our communities strive to create and maintain working and learning environments that are inclusive, equitable and welcoming.
We believe every Associate in our team enriches our diversity by exposing us to a broad range of values, customs and experience to better understand and engage with the world around us, identify challenges, so as to discover, design and deliver solutions together.