About MLT Aikins
MLT Aikins is a full-service law firm of more than 300 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada's best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.
We are hiring a Collections Administrative Assistant to join our team in Regina. Our ideal candidate is self-motivated and highly organized, has superior computer, proofreading and time management skills and excellent interpersonal and communication skills. They are able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment, providing excellent customer service for internal and external clients.
Responsibilities include:
- Opening Collection files daily for multiple clients across multiple offices
- Performing property, employment and judgment searches for all applicable files through various sites for multiple offices
- Accessing and using online resources such as CollectLink, Techcom, Litigation & Collection Highway to perform various activities to maintain accurate data
- Performing weekly remittance for Saskatchewan offices for multiple clients
- Monitoring multiple plans in Microsoft Planner
- Monitoring multiple inboxes in Outlook
- Paying multiple vendor invoices in a timely manner
- Running workflow to pull demand letters and proofing, printing and mailing letters
- Closing files as applicable
- Scanning paper files as required
- Performing mail merges for large letter campaigns as required
- Effectively communicating with larger Collections team
- Ensuring adherence to client directives
Qualifications include:
- Minimum three years of experience in an administrative role
- Ability to maintain an efficient electronic file system with exceptional attention to detail
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Strong communicator with strong problem solving and analytical skills
- Ability to work independently and to adapt to a fast changing environment
- Capacity to perform complex editing and formatting for correspondence and documents
- Ability to follow the instructions from a diverse group of clients, lawyers and staff
- Software program knowledge or certification in: FCT Default Solutions/Collect Link, Techcom, Collection and Litigation Highway, Adobe, Aderant, MS Word, Excel, Planner and document software management are assets
We offer:
- A competitive salary including individual performance bonus
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options
- A positive and inclusive work environment
Our diversity statement
MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.
If this sounds like you, please submit your resumé and cover letter using the form below. Only those candidates selected for interviews will be contacted.