Administrative Technician

The Administrative Technician performs administrative activitites, provides ongoing support, and serves internal customers.  They will provide drafts, layouts, and prepare and correct various communication documents, presentations and other communication tools for the internal stakeholders.  They perform data entry, document management, accounting activities, book-keeping, and answer all requests for administrative support from internal clients. Finally, they ensure compliance with the company's health and safety rules as well as standards and procedures in regards with SQF certification and execute any other required tasks.

Responibilities

• Manages the internal and external commnication board
• Prepares presentations and other communication tools for the internal stakeholders.
• Coordinate organisation activities: filling of documents, archives, management of conference rooms, management of meetings, cafeteria and supplies orders.
• Prepares and sends internal and external communications.
• Keeps the various inventories: keys and access cards, user codes for the alarm system, printer cartridges, lab coats, etc.
• Manages and plans business trips.
• Manages the inventory and coordinates the purchase of uniforms and footwear (new employees, annual renewal for current employees). Work with HRM and provides follow-up.
• Manages the calendar and coordinates logistics for general meetings with employees.
• Replace for the preparation of working orders including all customers specs (back up)
• Sends invoices and price structure letters to customers.
• Acts as primary resource for CRM (Customer Relashionship M'anagement) activities. Ensures updates of contact lists and customer activities.
• Manages office supply and business card orders, and organizes the office and cafeterias. 
• Receives and manages the distribution of the mail.  Matches the invoices received with the purchase orders and receiving slips.
• Understands and practices the food regulatory requirements.
• Practices any other task deemed essential to effectively implement and maintain the SQF system.

Education/Experience

• Vocational diploma (DEP) in secretarial studies or equivalent.
• Minimum 3 years of experience as an administrative assistant or any other similar position.
• Advanced proficiency in MS Office suite (Excel, Word and PowerPoint).
• Training on HACCP principles and their implementation (considered an asset) 
• Experience in total quality management, continuous improvment, problems resolution, added value production and all it's tools.
• Experience in a manufacturing company (considered an asset)
• Bilingual (written/spoken)

Competencies

• Excellent management of priorities and organization.
• Analytical skills.
• Ability to work simultaneously on various projects and adapt to changing situations.
• Ability to work under pressure and meet tight deadlines.
• Good communication and writing skills.

Benefits

• Schedule - Monday to Thursdsay - 40 hour workweek
• Competitive remuneration
• Group insurance including medical expenses and a dental plan after 3 months;
• RRSP and DPSP contributions and employer match
• 11 statutory vacations
• Free parking
• New, modern office

If you're looking for a challenge and have experience, send your CV to **@****.***.

nu-bis an equal opportunity employer and welcomes applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.