Accounts Receivable Assistant and Receptionist

Tasks

• Managing document follow-up by returning missing documents to clients and ensuring their timely and accurate transmission.
• Professionally responding to client inquiries regarding billing, providing clear explanations and effective support.
• Writing and transcribing quotes, letters, or procedures requested by management, ensuring document accuracy and compliance.
• Collecting timesheets from the previous week, verifying their accuracy, and submitting them to the Operations Manager for approval.
• Welcoming visitors courteously, directing them to the appropriate team members, and ensuring a positive first impression of the company.
• Managing telephone calls with smooth communication, directing calls to the right people, or taking precise messages when necessary.
• Overseeing inventory of office supplies, anticipating needs, and making necessary purchases to ensure smooth office operations.
• Following up on overdue client accounts, making phone calls for reminders, and applying internal collection procedures.
• Managing workwear inventory and placing necessary orders to ensure the availability of equipment for staff.
• If you are ready to take on new challenges, we want to meet you!

Advantages

• Collective insurance, including health, salary, dental, life, and long-term disability insurance.
• Group RRSP with employer contributions after 3 months.
• A friendly and collaborative work environment.

Job requirements

• DEP or DEC in accounting or a related field.
• At least 2 years of experience in a similar role (accounting, accounts payable, accounts receivable, payroll, reception, and administrative support).
• Relevant customer service experience is an asset.
• Proficiency in Microsoft Word and Excel, accounting systems (CMEQ management), and Outlook messaging.

Desired profile

• Ability to build collaborative relationships and trust with various stakeholders (employees, clients, management, etc.).
• Strong commitment to providing high-quality customer service.
• Dynamic and professional approach.