Executive Assistant

Tasks

• Prepare, modify, correct, translate into English if necessary, and format various documents such as letters, press releases, action plans, presentations, and reports.
• Proactively monitor regulatory documents with limited duration and ensure their compliance with deadlines.
• Take notes and write minutes during meetings of certain committees, get them validated before dissemination.
• Manage the CEO's agenda efficiently, schedule appointments, and follow up to avoid any oversights or scheduling conflicts.
• Coordinate tasks related to ongoing files and ensure rigorous follow-up.
• Perform any other related tasks.

Advantages

• Well-established company with constant growth.
• Culture focused on employee development.
• 37.5-hour workweek.
• Telework policy (50%).
• Performance bonus.
• Employer-contributed RRSP.
• Comprehensive group insurance.
• Free coffee available at all times.
• Opportunities for advancement.
• Competitive salary.

Job requirements

• Professional or college training in secretarial studies, office management, or a related field.
• 3 to 5 years of relevant experience in secretarial work or a similar field.
• Excellent bilingualism, both oral and written.
• Proficiency in MS Office 365, including SharePoint, Teams, Outlook, Word, Excel, and PowerPoint, with a strong ability to quickly learn other software tools.

Desired profile

• Excellent organizational skills, the ability to manage priorities, and respect deadlines.
• Strong writing skills with the ability to synthesize information effectively.
• Comfortable working in an environment where collaboration with multiple people and managing several projects simultaneously is essential.