Receptionist, Administrative Assistant (ON site - 6-month contract)

we offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for a Receptionist, Administrative Assistant (On site - 6-month contract) to join our team in our Montreal office!

As a Receptionist, Administrative Assistant, you will be responsible for managing and organizing the reception desk and e-mail, while informing the team of customer arrivals.

If you are looking for a dynamic work environment, you will love working with our team!

Your day as a Receptionist, Administrative Assistant

• Greet customers in a friendly and courteous manner, ensuring professionalism at all times; inform team members in a timely manner of their customers' arrival.
• Answer all incoming calls promptly, efficiently, and professionally.
• Distribute incoming insurance policies via our internal portal to the right department and teams (9 different lines).
• Order lunches, dinners or other demands from the facility managers.
• Assist employees in booking conference rooms.
• Manageand organize the reception area.
• Sort and distribute insurers' mail (ICS) on a daily basis.
• Route mail from all BFL offices across Canada.
• Handle Facilities Management credit card expense accounts.
• Distribute mail in pigeonholes and update pigeonholes (Cart and pigeonholes).
• Place various orders for office supplies, such as bottled water, soft drinks, etc.
• Stamp all Canada Post mail (300 to 600 envelopes / day) and drop it in the RC mailbox.
• Ensure availability of funds in the stamp machine. Place orders for glue, ink and stamps and make service calls as needed.
• Track and time-stamp incoming cheques.
• Efficiently distribute incoming faxes via fax server.
• Place service calls with MACH (small repairs, burnt out lights, etc.).
• Schedule employee clothing pick-ups and send tablecloths to cleaners.
• Help in organizing and participating in events as needed.

Our Ideal Candidate

• 1 to 3 years' experience as a Receptionist or in an administrative position.
• Knowledge of the insurance brokerage industry, an asset.
• Computer literate, with excellent knowledge of Microsoft Office Suite (Outlook, Power Point, and Excel).
• Bilingual with strong verbal and written communication skills in both French and English, as the candidate will be required to interact in English with stakeholders (colleagues and clients) outside Quebec.
• Strong analytical and problem-solving skills.
• Effective time management and organizational skills.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of 1,400 professionals located in 27 offices across the country. Our employees have free rein to demonstrate their creativity, leadership, and entrepreneurial skills since we believe in each one of them. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance, and Benefits Consulting services in over 140 countries around the world.

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

Let's stay in touch: Follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us: bflcanada.ca

BFL CANADA is an equal-opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

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