Executive Bilingual Executive Assistant- CDN
Job ID: 9187
Working Business Language: Bilingual in French and English. This role requires regular interaction with internal and external stakeholders across Canada. As such, the successful candidate must be fully proficient in French and English.
Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.
The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $70,000+. Candidates with salary expectations outside of the range are still encouraged to apply.
About Us
At Wawanesa, we're proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from Montreal, QC.
The Wawanesa Mutual Insurance Company ("Wawanesa Mutual"), founded in 1896, is one of Canada's largest mutual insurers, with over $3.5 billion in annual revenue and assets of $10 billion (CAD). Wawanesa Mutual, with its National Headquarters in Winnipeg, is the parent company of Wawanesa Life, which provides life insurance products and services throughout Canada, and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than 1.7 million members in Canada, and we are home to more than 3,600 employees distributed across the Canadian regions and communities where we operate. We give back to organizations that strengthen communities, donating more than $3.5 million annually to charitable organizations, including over $2 million annually in support of people on the front lines of climate change. To learn more visit wawanesa.com.
We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.
Job Overview
The Executive Assistant provides advanced administration support to the VP Quebec, Maritimes and Group Benefits, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company.
Job Responsibilities
- Manages VP's calendar by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines
- Prepares and compiles documents, presentations and reports, inclusive of conducting limited research
- Establishes and maintains organized and confidential electronic /paper based filing systems to ensure information of all kinds is current and readily accessible
- Manages and prioritizes incoming correspondence, exercising appropriate judgment and confidentiality
- Prepares and formats various types of outgoing correspondence
- Coordinates travel arrangements
- Records, transcribes and distributes minutes of meetings
- Other various duties, projects and executive support as assigned
Qualifications
- Minimum 5 years' experience in a senior executive support role.
- Proficient in French and English (spoken and written).
- Related post-secondary education strongly preferred.
- Strong general computer skills with basic IT trouble shooting abilities
- Strong MS office skills; inclusive of Word, Excel and PowerPoint.
- Ability to maintain a high level of discretion when handling confidential information.
- Strong verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external customers.
- Strong organizational skills with an ability to prioritize tasks and manage time effectively
- Ability to manage multiple projects, tasks and assignments at once, reprioritizing where necessary
- Ability to address details and examine work carefully for accuracy and completion.
#LI-Hybrid #LI-AF1
Wawanesa is proud to be one of Manitoba's Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!
Diversity Equity, Inclusion & Belonging
At Wawanesa, we are committed to Diversity, Equity, Inclusion and Belonging (DEIB) and believe that our strength lies in the diversity of our people - this is supported by having a representative workforce.
We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the further diversification of thought and ideas.
We aim to ensure our recruitment process is accessible to all candidates. If you require accommodations during any stage of the recruitment process, please reach out in confidence to jobs@wawanesa.com.
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