Executive Assistant

Tasks

• Prioritize urgent matters, follow up and send necessary reminders.
• Track ongoing projects and update files.
• Assist the team with administrative tasks (correspondence, reports, files, meetings, calendar).
• Enter necessary data for activities.
• Organize meetings (agenda, documents, minutes).
• Assist in organizing meetings and events (invitations, documents, follow-up).
• Ensure the accuracy of information in documents.
• Maintain confidentiality of information.
• Help with organizing corporate events.
• Perform any other related tasks.
• If you are ready to take on new challenges, we want to meet you!

Advantages

• Hybrid work model: alternate between working from home and in the office (3 days at home, 2 days at the office).
• Work-life balance: 35-hour workweek.
• Unique work environment accessible by public transport or with parking available.
• Beautiful offices located in the heart of a large urban park.
• Ongoing training with free access to an online learning platform.
• Three weeks of vacation.
• Five mobile days (to be used with or without vacation).
• Five sick days.
• Well-being leave.
• Holiday leave between Christmas and New Year (nearly 2 additional weeks, depending on the year).
• Very generous RRSP (retirement savings plan).
• Health insurance from day one.

Job requirements

• DEC or DEP in administration, secretarial, office management, or equivalent training.
• A minimum of five (5) years of experience in the field.
• Experience in executive administration, senior management, or managing executives.
• Proficiency in Microsoft Office Suite (primarily Word, Excel, and PowerPoint) and Adobe.
• Intermediate knowledge of the English language, both spoken and written (about 20% of communications in English).

Desired profile

• Good judgment in setting priorities, organizational skills, and a systematic approach to follow-ups.
• Ability to adapt to diverse situations.
• Interpersonal skills, tact, diplomacy, discretion, and judgment.
• Organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Strong attention to detail and quality of work.