Executive Assistant

Tasks

• Prioritize urgent files, conduct follow-ups, and send reminders as needed;
• Track ongoing projects and update files;
• Assist the team with administrative tasks (correspondence, reports, files, meetings, agenda);
• Enter necessary data for activities;
• Organize meetings (agenda, documents, minutes);
• Assist in organizing meetings and events (invitations, documents, follow-ups);
• Ensure the accuracy of information in documents;
• Maintain confidentiality of sensitive information;
• Assist with the organization of corporate events;
• Perform any other related tasks.
• If you're ready for new challenges, we want to meet you!

Advantages

• Enjoy a full range of benefits, including vacation, personal and sick days, insurance, and a group RRSP;
• Alternate between working from home and the office with a hybrid setup;
• Balance work and family with a 35-hours per week;
• Work in a unique environment, with offices ideally located in the heart of a large urban park;
• Enhance your skills with unlimited access to an online learning platform.

Job requirements

• College diploma in office administration or equivalent training;
• Minimum of five (5) years of experience in the field;
• Functional knowledge of spoken and written English to communicate 20% of the time with clients in Ontario;
• Proficiency in Microsoft Office suites, Adobe is an asset.

Desired profile

• Discretion, interpersonal skills, and diplomacy;
• Organized, meticulous, and able to manage multiple files simultaneously;
• Strong attention to detail and quality of work.