Executive Assistant - VP/dsvp
Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact's commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
About the role
Job title: Executive Assistant - Operational Planning - Commercial lines and Billing national teams.
General Description: The Executive Assistant plays an important role in the operational support of project and planning teams. This role requires a high degree of flexibility and autonomy, a focus on quality customer service and proactivity, as well as analytical skills. You would work with national teams across Canada.
Work Location: Montreal (2020, Robert-Bourassa Blvd.)
What you'll do:
Support the Vice-Presidency and the management team in various administrative tasks
Manage and analyze emails and other communications to identify priorities, follow-ups and define required actions. Adjust agenda and priorities as needed.
Management of business travel and related logistics
Planning, coordination, and organization of meetings: invitations, scheduling conflicts, room reservations, catering, equipment, agenda, necessary documentation, follow-up on action items and other needs.
Provide support for the creation, translation and revision of documents and materials required for meetings.
Track budgets, expense accounts, invoice payments, purchase orders, equipment orders. Creation of reports and follow-up mechanisms.
Help integrate new employees, close files of departing employees; handle information and files confidentially. Update organizational chart.
Participate in team meetings and collaborate with peers to achieve objectives.
Support all other tasks related to daily operations and current priorities.
Participate in identifying avenues of improvement for our teams.
What you'll get out of it:
Excellent team spirit and ability to work with multiple teams.
Strong resourcefulness, ability to work independently, demonstrate good judgment and initiative.
Ability to develop and maintain strong relationships with diverse teams and present a positive attitude.
Strong organizational and time management skills; ability to multi-task.
Excellent oral and written communication skills in French and English. Bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.
College diploma in administration or secretarial studies, or equivalent combination of education and experience.
Minimum 3 years' experience in a similar role.
Good knowledge of the Office suite (including excellent knowledge of Word and PowerPoint) and of e-mail and diary management.
#LI-Hybrid
What we offer
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:
A financial rewards program that recognizes your success
An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
An extensive flex pension and benefits package, with access to virtual healthcare
Flexible work arrangements
Possibility to purchase up to 5 extra days off per year
An annual wellness account that promotes an active and healthy lifestyle
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
Inspiring leaders and colleagues who will lift you up and help you grow
A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.
We are an equal opportunity employer
At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.
As part of Intact's commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.
We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We'll work with you to meet your needs.
Learn more about our recruitment process and your candidate journey here.
If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.