Agent - Charter Flights Reconciliation

AIR INUIT - CORPORATE PROFILE

Air Inuit has been providing essential scheduled, charter, cargo and emergency air transportation services to Nunavik and beyond, 24 hours a day, 365 days a year, for more than 45 years. Owned collectively by the Inuit of Nunavik through the Makivvik Corporation, the airline operates a fleet of more than 30 aircraft and employs over 1,000 people in one of the world's most demanding flying environments.

Air Inuit's management and team of dedicated employees are committed to pursuing the company's mission of providing safe, punctual and courteous air service to the people living and doing business in the beautiful Nunavik region of northern Quebec.

POSITION OVERVIEW

The charter reconciliation agent is responsible to ensure that all charter flights are reconciled and sent to the finance department for invoicing in due time. He is also responsible to ensure all backup and bills have been properly received in order to invoice accurately. They must have a strong communication with the charter agents and the finance team.

DUTIES AND RESPONSIBILITIES

• Preparation of charter flights reconciliations and invoicing;
• Creation of quotes and invoices for all medevac flights and certain offstrip contracts;
• Be familiar with all client contracts and special pricing as well as their special needs and requirements;
• Administrative duties related to charter flights, such as submitting monthly General Aviation Fees to airports;
• Maintain suppliers' information and pricing lists (catering, services, fuel, fees) and update the Charter quoting system on a weekly basis;
• Monthly reconciliation of the department's credit card;
• Verify and approve all invoices received from the Accounts payable department;
• Maintain and generate charter flights statistics;
• General filing and distribution of fuel bills and invoices received from suppliers and crew members;
• Answer departmental phone calls when all agents are busy;
• Carry out any other tasks necessary and required by the company.

QUALIFICATIONS

• Accounting experience related to aviation is an asset;
• Advanced knowledge of Excel and PDF Pro;
• Be familiar with charter quotation software and AIMS, an asset;
• Good knowledge of Word, Outlook and Internet;
• Be bilingual (French/English), Inuktitut would be a complementary asset;
• Have team spirit;
• Airline experience is an asset.

EMPLOYMENT CONDITIONS

• Regular work Schedule 37.5 hours/week

COMPENSATION

• Compensation and benefits are determined in accordance with corporate policy.

BENEFITS

• 4% vacation pay;
• Telemedicine program for employee and family members, available after 3 months;
• Employee Assistance Program (EAP) for employee and family members, available after 3 months.

APPLICATION

We thank all applicants for their interest in the position. We are proud of our culture, which encourages diversity. We believe in fair employment practices. As such, all qualified candidates are considered for employment. However, only those selected for the recruitment process will be contacted.

The use of the masculine gender has been adopted for ease of reading and is not intended to be discriminatory.

Air Inuit is committed to employment equity and invites applications from women, Aboriginal people, people with disabilities and members of visible minorities. If you have any questions about job accessibility at Air Inuit, please contact us at RH-HR@airinuit.com.