Administrative Assistant

Tasks

• Provide administrative and technical support to management.
• Oversee the follow-up of projects, programs, and fundraising campaigns.
• Manage and organize operational documentation (filing, document management).
• Update and manage the database (Salesforce) in compliance with procedures and confidentiality standards.
• Prepare reports, statistics, and tracking documents.
• Handle physical and electronic mail and respond to information requests.
• Coordinate the complete accounting cycle of revenue and expenses, including tracking donations, grants, and sponsorships.
• Coordinate the logistics of meetings and online training sessions.
• Assist in managing relationships with donors and partners.
• Perform other related duties.

Advantages

• Hybrid position.
• Group insurance.
• Retirement plan.
• Time off during the holiday season.

Job requirements

• College diploma in office technology or a related field.
• Minimum of 3 years of relevant experience.
• Excellent command of French and English, both spoken and written.
• Advanced proficiency in Microsoft Office Suite, especially Excel.
• Knowledge of Salesforce, Microsoft Forms, Doodle, and SurveyMonkey (an asset).
• Experience in the philanthropic sector (an asset).

Desired profile

• Diligence, integrity, and discretion.
• Autonomy, initiative, and organizational skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Team spirit and adaptability.
• Openness to new technologies.