Administrative Assistant

Tasks

• Typing, formatting, writing, proofreading, correcting, and printing administrative documents.
• Opening new contracts and sending contract documentation to clients.
• Managing receipts, minutes, and other administrative correspondences.
• Numbering and sending purchase order (PO) forms from engineers.
• Preparing submission forms.
• Issuing and sending invoices (via scan, email, or mail) after validation by accounting.
• Maintaining an Excel database for tracking invoices and payments.
• Managing office supplies.
• Managing printers, copiers, and fax machines.
• Assisting accounting with filing and opening supplier files.
• Redistributing and printing emails and invoices.
• Producing photocopies and printing documents on request.
• Answering phone calls (low volume, with an automated voicemail system).
• Performing other related tasks as required.

Advantages

• Enjoy 3 weeks of vacation.
• Collective insurance with 50% employer coverage.
• Outdoor parking at the office.
• Free coffee.
• A client with an excellent reputation.
• A company committed to sustainable development.

Job requirements

• At least 3 years of experience in a similar role.
• A diploma in administration, office management, secretarial studies, or a related field.
• Proficiency in Microsoft Office Suite.
• Intermediate proficiency in English to serve an English-speaking clientele 50% of the time.

Desired profile

• Excellent prioritization and organizational skills.
• Strong analytical thinking.
• Ability to work on multiple projects simultaneously and adapt to changing situations.
• Ability to work under pressure and meet tight deadlines.
• Good communication and writing skills.