Executive Assistant - Danone Canada

Purpose of position: The main responsibility of this position is supporting the D2D, R&I and Finance Vice-Presidents, thus helping them in their day-to-day activities to drive sustainable profitable growth for the company.

More specifically:

• Responsible for managing the agenda of the Vice-Presidents so that it is extremely organized, properly planned, and serves as a source of detailed information.
• Responsible for managing the expense reports of each VP in a timely manner
• Responsible for all travel arrangements of each VP (flights, hotels, transfers etc)
• Coordinates logistics details for various leadership meetings and off-sites.
• Responsible for the logistic of the monthly team meetings.
• Responsible for updating the different team’s information such as email list, birthdays, years of service in all our systems
• Responsible for managing and updating the function’s budget
• Responsible for managing departments PO’s
• Along with other members of the AST team, participates in the organization of special events as well as special projects with cross-functional teams.
• Respond to any adhoc request from teams, which will be necessary to the good functioning of the daily activities.
• Responsible for UPS invoicing for R&I: this involves keeping track of every expense and associating it to the proper project, resulting in a government subsidy at the end of each year.
• Responsible for providing administrative support to Plant Director as well as Quality Director on occasion.

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