Senior Scheduler
April 11 2025
Industries
Consulting services
Categories Administrative assistant,
Toronto, ON • Full time
Job Description
- (Internal Title: Scheduling IV)
- Develop and maintain monthly progress report compliance checklist
- Review monthly schedule updates against checklist and standard practices
- Slice the report and schedule by stream and share with relevant team members
- Coordinate with stream leads for input and provide additional information as needed
- Analyze schedule performance metrics and variances to identify trends and opportunities for improvement, providing insights to the assigned manager
- Coordinate with Construction Supervision team to confirm actuals reported by the Contractor
- Perform variance analysis on dates, progress, cost and float
- Perform Earned Value Analysis (EVA) and perform bifurcation analysis on the schedule
- Collate comments from stream leads and include in the formal CRR file and coordinate review with assigned manager
- Coordinate with document control and ensure timely response to the monthly report
- Produce resource curves, critical path analysis, EV, and SPI
- Engage in bi-weekly (or as required, TBD by assigned manager) site walks with construction team to visualize reporting data and project status
- Perform critical path collapse analysis on top critical paths and prepare charts and reports
- Assist assigned manager in developing Scheduling Plans and Procedures
- Guide the Contactor to develop and maintain 4D planning setup and reporting
- Review Contractor's weekly report, share with concerned team members, collate and review feedback, and issue to the Project Controls team for records
- Support Delivery Lead in workshops related to related zone's Design, PLAA, Construction, T&C,…etc.
- Internal Monthly Report:
- Update the Master Schedule in accordance with Contractor's updates
- Prepare presentation for analysis and findings on the Contractor's report and schedule update
- Present findings to the IPD team with recommendation
- Development and maintenance of Schedule Compliance Check list (including all relevant clauses in the contract)
- Perform DCMA-14 analysis and other schedule integrity review
- Review the schedule integrity, scope completeness, schedule quality and settings
- Conduct critical path analysis to identify the most critical tasks and sequences, providing valuable insights to the assigned manager for effective decision-making
- Extract information and present it in various formats (histograms, summary Gant chart, pie chart, tabular, etc.)
- Prepare presentation with recommendations to project stakeholders upon review conclusion
- Review schedule cost loading against CBS and agreed Estimate, Agreed rules of resource assignment ,Agreed rules of credit
- Ensure that the project schedule adheres to all relevant regulations, safety standards, and legal requirements specific to the project
- Coordinate with commercial and estimation teams for schedule delays, variations, schedule submissions with estimates, procurement etc
- Develop construction schedules for what-if scenarios/analysis to support decision making
- Analyze consultants, suppliers, contractor schedules and provide analysis/recommendations
- Performs and/or coordinates, collects, verifies, and integrates the work scope for all entities into the total project plan. Reviews the representation of project scope in schedules
- Review tender schedules submitted by vendors to ensure that logical sequence is used by vendors, no open-ended activities, linkages are correct and reflect of targets
- Ensure that the construction schedule is updated regularly with progress achieved and make changes to the sequence and duration of activities where appropriate.
- Identify strategies, in coordination with construction team, for catching up lost time or avoiding potential delays and opportunities to accelerate the work's completion
- Collaborate with the Lead Scheduler to create detailed Project Master Schedule that aligns with the progressive delivery model, ensuring that all tasks and activities are accurately represented.
- Foster effective communication and collaboration with project teams, contractors, and stakeholders to ensure schedule alignment and resolve any scheduling conflicts
- Interface with other functional departments for scheduling input in coordination with the assigned manager
- Identify potential issues regarding project interfaces, delays or other issues that will impact program deliverables
- Support delivery team to analyze schedule and develop short-, medium- and long-term construction plans and targets
- Maintain and respect the communication channels for escalation and approval process
- Working Conditions
- Office or Site-based
Qualifications
- Experience:
- Minimum of 12 years of Planning and Scheduling experience in large projects or programs
- Work experience on rail and transit projects is mandatory
- 4D Planning software experience is essential (Synchro or similar)
- Education:
- Bachelor's degree in a relevant field
- Licenses OR Certifications:
- Holding recognized certifications including PMP, PMI-SP, or PSP
- Oracle Primavera P6 certificate is considered an asset
- Skills and Competencies:
- Proficiency in using advanced scheduling software such as Microsoft Project, Primavera P6, or other relevant tools to create, manage, and update project schedules
- Experience in identifying potential scheduling risks, developing risk mitigation strategies, and implementing contingency plans to minimize disruptions
- Capability to integrate the schedules of multiple project teams and contractors, ensuring alignment with the overall project timeline
- Proficient in handling changes to the project schedule, evaluating their impact, and implementing necessary adjustments while considering the progressive delivery approach
- The ability to analyze project data, identify trends, and make data-driven decisions to optimize the project schedule and delivery
- Ability to adapt to changing project requirements, timelines, and priorities in the dynamic environment
- Working experience in claims management or forensic delay analysis
- Ability to make decisions such as accepting contractor schedules, commenting and rejecting
- Ability to maintain professional and sustainable relationships with stakeholders
- Strong understanding of prevailing Project Management and Scheduling methods
- Extensive knowledge of tools and metrics needed to evaluate project performance
- Advanced skills in Microsoft Office applications including Excel and Power Query
- Competent in Navisworks, Synchro, Power BI and TILOS is an asset
- Expert understanding of multi-discipline engineering and construction projects
- Inclined to maintain professional development to keep abreast of emerging technologies, methods, and best practices
- Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership
- Keen eye for detail and adept problem-solving abilities
- Must have demonstrated experience relaying and receiving information (written and verbal)
- Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment
- Proven capacity to anticipate, identify, and minimize risks
- Expert ability to detect and capitalize on others' strengths
- Demonstrated capability to supervise, delegate, and develop capacity
- Effectively leads multi-resource scheduling teams
- Ability to work creatively and analytically in a problem-solving environment by ensuring effective teamwork, promotion of innovation, and overall excellence
- Tact to perceive and ameliorate conflict and tension
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