Senior Clerk

Career Opportunity

Are you seeking a new career opportunity? We are looking for a Senior clerk to perform a variety of clerical and administrative duties to support the day-to-day operations of the Overhead section in the Streetcar Infrastructure Department. The role also provides coverage for other administrative and support staff, as required.

What You Will Do

• Coordinate the daily administrative activities of the department/section.
• Facilitate the procurement of supplies, materials and services for the section/department, i.e. stock requisitions, purchase requisitions, project material notices, purchase orders, materials return forms, inventory change requests, memorandum packing slips and electronic orders, including signing authority.
• Prepare and/or assist with the preparation of correspondence and/or documentation on behalf of the department/section in accordance with department/section standards.
• Prepare and monitor labour time sheets for employees and forward to appropriate personnel for processing and ensuring payroll adjustments are made, as required.
• Assist the Supervisor/Foreperson with scheduling of work assignments, vacation, etc. for employees.
• Monitor invoices and process payment in addition to issuing purchase order amendments to contracts and/or purchase orders, as required.
• Scheduling and arranging for pick-up and delivery of parts and materials to users, as required.
• Generate and compiling reports on various section activities, e.g. daily work reports, completed versus planned work reports etc.
• May perform other administrative duties and tasks as required and provide back up support as required.
• Participation in the TTC Customer Service Ambassador Program.

What Skills Do You Bring

What Qualifications Do You Bring

• Your education will consist of a completed secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
• Your application will reveal prior administrative or clerical experience in a similar or related work environment.
• Your application will demonstrate strong knowledge of modern office practices, procedures and equipment.
• Must have knowledge of purchasing practices and procedures.
• Prior knowledge with sections of collective agreements (e.g. issuance of clothing, safety shoe allowance, work scheduled etc.) is considered an asset.
• Strong knowledge of modern office practices, procedures and equipment.
• Must be proficient in the use of computers, including data entry skills and proficiency with MS Office and other software or applications relevant to the work.
• You must also have good organizational skills with the ability to meet deadlines and strong interpersonal and oral/written communication skills.
• Your application will reveal knowledge and experience with financial monitoring, reporting and record keeping.
• A valid, non-probationary class "G" driver's licence issued by the Province of Ontario is considered an asset.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.