Senior Administrator, Lease Documentation
About QuadReal Property Group
QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
The Senior Administrator, Lease Documentation, reports directly to Senior Vice President - Legal, Leasing & Operations and is responsible for the following in his/her maintenance of the Office/ Industrial Portfolio - EAST (Ontario).
Manages the Lease Documentation function for the EASTERN Canada Office/Industrial portfolio, which encompasses:
- Drafting offers, leases, transfers and ancillary documentation from written and verbal instructions; ensuring all documentation is drafted accurately from verbal and written instructions; superior drafting skills required
- Reviewing draft leases and ancillary documents prepared by Leasing Team and Administrative Assistant/Coordinator: strong attention to detail is required
- Mentoring of Lease Administrative Assistant/Coordinator
- Ability to identify problematic and high-risk issues for Landlord and convey to Leasing team and/or Senior Vice President, Legal
- Negotiate proposed amendments and step-downs in negotiations with brokers, tenant and/or tenant's solicitor, with input from Leasing Team and /or in-house legal counsel as necessary
- Responsible for assisting in the development and updating of standardized lease policies, procedures and documents and ensuring legal compliance through interface with internal or external legal counsel
- Prepare lease summaries for accounting and other internal departments or electronic systems
- Provide due diligence and lease review services in connection with property acquisitions, dispositions and/or other corporate initiatives
- Preparation and negotiation of Estoppel Certificates and Non-Disturbance Agreements
- Legal file review as required and related advice to stakeholders
- Draft miscellaneous legal correspondence, as required
- Responsible for ensuring effective delivery of lease documentation services through liaison with other internal departments, such as Asset Management, Operations, Accounting and Leasing
- Track relevant dates from executed leases including workflow, commencement dates and other key deadline
- Professional, timely communications with external counsel, brokers and tenants
- Other duties as required by Senior Vice President, Legal / Leasing and Operations
Experience and Qualifications:
- 5+ years of related drafting and negotiating experience in the field of commercial industrial/office real estate
- Proficiency in and comfort with issues relating to leasing of Office & Industrial premises
- Experience reporting directly to senior counsel or senior management an asset
- Must have experience drafting at a proficient level where work has largely not had to be reviewed prior to execution
- Superior knowledge and proficiency in the areas of office and industrial leasing
- Experience liaising with senior leasing associates and executives and contributing to problem solving and negotiation impasse solutions
- Ability to work independently and proactively
- Ability to identify and analyze problems, and take decisive actions and appropriate risks when needed
- Excellent oral and written communication skills; ability to develop and sustain strong co-operative working relationships both internally and externally, including external counsel
- Ability to allocate one's time effectively, to work under pressure and to manage tight deadlines; ability to handle multiple demands, competing priorities, and to adapt to new ideas and constant change; must be accurate and detail-oriented; must be willing to learn and to perform in a dynamic environment
- Advanced skills in Word, Excel, Sharepoint, Yardi and information technology platforms
- Paralegal training or designation an asset