Research Group Administrative Assistant(60% Fte, Term)

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

Established in 1859, the University of Toronto's Department of Chemistry is one of the leading andrecognized institutions in Canada. We take pride in our teaching excellence, advanced research facilities, and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X-Ray analysis lab, and a Mass Spectrometry lab. These resources combined with our ambition and excitement, create an ideal place to work, research, and make an impact in scientific education.

Reporting to the Principal Investigator (PI), the position provides research group support in the area of administration, laboratory operation and language translation support. The incumbent is also responsible for general laboratory administration of the PI group in the Department of Chemistry.

This is a part-time 60% FTE, term position ending on October 31, 2025, with the possibility of renewal.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Resolving issues within the scope of the role and escalating problems as required
• Editing content for grant applications
• Booking rooms and arranging appropriate accommodations
• Informing Principal Investigator of concerns or setbacks
• Verifying the accuracy and completeness of financial elements in grant submissions
• Editing content for grant applications
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Completed advanced college diploma (3 years) in Biochemistry or an acceptable equivalent combination of education and experience. Bachelor's degree in biochemistry or related field preferred.
• Minimum three (3) years of recent and relevant experience in Lab/office administration, with a minimum of two years of recent and relevant experience in chemistry research laboratory coordination and administration.
• Demonstrated experience with database management
• Experience with equipment scheduling and logging
• Experience managing minor purchases and billing
• Experience reconciling purchasing card
• Experience providing research and administrative support including efficiently overseeing schedule/calendar, making travel and hotel arrangements, and ensuring the effective and efficient administration of an office.
• Experience coordinating the safety training for a chemistry lab
• Excellent written and oral communication skills including proven editing skills
• Excellent computer skills in the use of standard and/or University software packages including MS Office is required
• Knowledge of University rules, guidelines and procedures is required
• Knowledge and experience with updating websites and programming in HTML and CSS
• Translational skills in Chinese (Cantonese)
• Ability to understand concepts related to microfluidic and miniaturized systems

Assets (Nonessential):

• Bachelor's degree in Biochemistry or related field preferred.

To be successful in this role you will be:

• Courteous
• Intuitive
• Multi-tasker
• Possess a positive attitude
• Tactful

Closing Date: 03/20/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.