Research Administration Coordinator

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Munk School of Global Affairs & Public Policy proudly offers more than a dozen teaching programs in a variety of areas of global expertise. We are home to exceptional faculty, experts and researchers from around the globe, and more than 40 academic centres, labs and programs. Our goal is to build a unique, world-renowned research, teaching and public engagement hub that shapes the contemporary field of global affairs from within Canada. Our School unifies those who are passionate about global affairs and public policy to research, discuss and address the problems of a fast-changing world.

Your opportunity:

Reporting to the Chair in European Intellectual History and under the general guidance of the Executive Director, Munk School, the Research Administrative Coordinator ensures the smooth operation of the chair's day-to-day activities and long-term projects. The incumbent will work closely with the chair as well as with other administrators across the school who support the research, teaching and public engagement of the Munk School Faculty and its labs.

Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Writing routine documents and correspondence
• Collating and organizing data for various reports
• Scheduling travel plans and requesting appropriate accommodations
• Editing content for style and tone
• Maintaining information on digital platforms

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years recent and relevant experience providing administrative support to an academic leader in research in humanities/social science and area studies, and teaching administration, event coordination and communications.
• Experience managing a very busy schedule/calendar
• Experience arranging domestic and international business trips and organizing visits, including making travel and hotel arrangements
• Experience preparing correspondence to stakeholders on behalf of a PI
• Experience with writing, editing, and reviewing documents, including PI's resume
• Experience with basic budgeting and financial processes: estimating costs, compliance with University and funder regulations, expense reimbursements, basic reporting
• Experience producing content and designs for social media posts and managing social media communications presences, particularly for Instagram
• Experience organizing events, including sending invitations, managing registrations, booking spaces, arranging catering and booking travel
• Excellent professional written and oral communication
• Excellent interpersonal and customer service skills: Empathetic, patient and friendly
• Advanced computer skills in MS Office (e.g., Word, Outlook Calendar, Excel, and PowerPoint) and Adobe Acrobat
• Strong skills with a variety of social media platforms
• Excellent ability to understand and interpret procedures, policies and guidelines.
• Excellent time and task management skills: able to work with high volume workflow, experience with triaging requests, and summarizing requests and managing responses
• Demonstrated ability to exercise a high degree of initiative and judgment dealing with a variety of responsibilities in a high-volume environment with multiple deadlines and competing priorities
• Knowledge of German, Polish, Ukrainian and/or Russian Language
• Ability to understand concepts related to the research of the intellectual history and lived experience of Eastern and Central Europe

Assets (Nonessential):

• Bachelor's Degree in humanities, social science, area studies preferred

To be successful in this role you will be:

• Communicator
• Diplomatic
• Multi-tasker
• Organized
• Resourceful
• Thoughtful

Closing Date: 04/03/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.