Project Administrative Secretary

Career Opportunity

Come join our team at this exciting time and apply for the Temporary Project Administrative Secretary position!

What You Will Do

You will provide effective and efficient administrative support to the PMO department's PC- & Risk division and Plan and coordinate the day-to-day activities.

Reporting to the Director PC & Risk, you will manage the Director's schedule, prepare and/or assist in the preparation of documents, presentations, and reports for use by the division, and distribute to the appropriate parties in accordance with established standards. As well. prepare and/or assist with the preparation of general and confidential correspondence and communication materials on behalf of the division, review and edit for accuracy, grammar, format, etc., and distribute as required.

Compile and process data, verifying correctness, accuracy and consistency of information following established procedures and within timelines. Record, profile and sort incoming/external correspondence using document control system.

Prepare and maintain complete and current division and project files using the designated document control system (i.e SharePoint). Maintain a follow-up and action system for issues requiring responses to letters/memos and other requests by staff.

In addition to above, you will demonstrate behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Help to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies. Candidate will be required to participate in the TTC Customer Service Ambassador Program.

What Qualifications Do You Bring?

• ompletion of a post-secondary college diploma or university degree in a related discipline or combination of education, training and experience deemed to be equivalent.
• Experience acquired in a project management environment involving large construction projects is an asset.
• Sound knowledge of administrative concepts and practices.
• Proficient in the use of current computer software packages applicable to work performed, including word processing, spreadsheets, graphic presentations, databases, etc. (i.e. Microsoft Office Suite, SharePoint).
• Must be capable of producing high volume, quality work, meeting required deadlines and have the ability to handle several responsibilities, under minimal supervision, in a dynamic demanding environment.
• Provide direct administrative support to the Director PC&Risk as well as administrative support to the PC, QA, DC, RM and A&P sections under the PC&Risk Division.

What Skills Do You Bring?

What we Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
  

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.