Mailroom Clerk

The opportunity

The Workplace Service staff are an integral part of the Workplace Services Team and is a pivotal force in the management of Facilities and Office Services-related activities. The responsibilities of this position include but are not limited to performing various duties within office services including Mailroom duties, hospitality and meeting services and supplies/equipment maintenance.

Your key responsibilities

• Processes mail utilizing pre-determined guidelines for most cost-effective method for mailing/delivering documents and affixes proper postage.
• Prints and assembles various documents such as proposals, financial statements, etc.
• Receives, logs and sorts mail/packages appropriately with special attention to time sensitive mail/materials.
• Monitors stationery levels and places orders with stationery coordinator to maintain stocking of supplies.
• Assists with the preparation, stuffing and metering of envelopes for large distributions (internal/external) mailings
• Processes local and overnight/express deliveries and couriers by preparing shipping labels and tracking documents.
• Will assist in the performance of other Central Service duties when required due to workflow / staffing needs.
• Answer inquiries from employees about posting rates and duration, provide information on special posting packages and promotions
• May performs other tasks as required (i.e. assist with meeting set up/take down, including catering, photocopying/scanning, binding, internal moves etc.)
• Keep mailroom space organized and tidy
• May perform Reception coverage on a daily basis for breaks and during receptionist absences

Skills and attributes for success

• Strong customer service skills
• Attention to detail
• Energy to thrive in fast paced environment
• Familiarity with office etiquette

To qualify for the role you must have

• High School Diploma
• 1 to 2 years prior experience
• Bilingual in English and French
• Ability to lift 20 pounds and physically participate in internal moves, supplies distribution and equipment transfers

Ideally, you'll also have

• Handy man/woman experience

What we offer

At EY, our Total Rewards package supports our commitment to creating a leading people culture - built on high-performance teaming - where everyone can achieve their potential and contribute to building a better working world for our people, our clients and our communities. It's one of the many reasons we repeatedly win awards for being a great place to work.

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that's right for you

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We're committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.