Graduate Coordinator (One Year Term)

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

Established in 1859, the University of Toronto's Department of Chemistry is one of the leading andrecognized institutions in Canada. We take pride in our teaching excellence, advanced research facilities, and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X-Ray analysis lab, and a Mass Spectrometry lab. These resources combined with our ambition and excitement, create an ideal place to work, research, and make an impact in scientific education.

Reporting to the CAO, the Graduate Coordinator is responsible for supporting students by advising them on program and/or course requirements; providing administrative support on the graduate program, and handling sensitive and confidential information. The incumbent will provide administrative support of hiring Teaching Assistantships in the department by understanding and interpreting of the CUPE 3902 policies and the departmental guidelines.

This is a one-year term that is ending in June 2026.

Your responsibilities will include:

• Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
• Resolving issues within the scope of the role and escalating problems as required
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
• Reviewing and assessing admission applications
• Determining logistical details and activities for events and/or programming
• Organizing, summarizing and circulating program and/or course evaluations
• Collecting and passing on submissions for award competition
• Maintaining course information on student information systems

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years of recent and relevant administration experience in a University setting in the areas of graduate program administration, including supporting admission, registration, course enrollment, graduation and graduate awards administration.
• Experience with coordinating and providing administrative support of hiring Teaching Assistantships.
• Experience reviewing students' eligibility for graduation and PhD candidacy
• Experience organizing comprehensive oral exams
• Experience processing late course add/drop and course extensions, coordinating transfer credits & exemptions, coordinating course reduction requests
• Experience Interpreting guidelines to determine the eligibility of graduate students for awards and scholarships and preparing materials for adjudications
• Demonstrated experience providing front-line student support and detailed information on programs, course requirements and other related information.
• Experience interpreting, applying and communicating key policies of the CUPE 3902, Unit 1 Collective Agreement.
• Experience using Student Information Systems, including ROSI, GradApp, FAS Teaching Assistantship platform. Strong Proficiency in Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to interpret and apply complex academic policies and procedures to a variety of complex and/or unusual situations or problems.
• Exceptional oral and written communication skills. Strong interpersonal skills and ability to work effectively with a wide variety of people.
• Highly developed planning and organizational skills.
• Demonstrated commitment to providing outstanding student service; experience in making referrals to individuals in distress.
• Ability to manage multiple and often conflicting priorities successfully.
• Ability to show sound judgement in dealing with confidential information and a keen sensitivity to personal student issues.
• Demonstrated commitment to equity and diversity.
• Ability to demonstrate sound judgement in dealing with confidential information and a keen sensitivity to personal student issues.

Assets (Nonessential):

• Experience using the Faculty of Arts and Science TA Ship portal is an asset
• Experience working in the Department of Chemistry with an understanding of Chemsitry courses and programs

To be successful in this role you will be:

• Accountable
• Communicator
• Decisive
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 04/07/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.