Full Time Assistant Director

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Service Responsibilities:

• Reports to the Director
• Supervises the Residential Supervisor, Counsellor, Housing Worker, Community Follow Up Worker, and Student Placements
• Works with members of the THHS Senior Leadership Team (Director of Support Services, Director of Human Relations, Director of Program Services Business Manager)
• Member of the Management and Program Management Teams

Assists the Director with the Administration of the Hostel:

• Schedules meetings, prepares agendas, takes and circulates minutes as needed
• Orders and maintains adequate office supplies and other supplies as needed; arranges for maintenance of office equipment
• Opens and distributes incoming mail, processes outgoing mail including materials of a confidential nature
• Regularly updates shelter statistics, SAMIS database, contact lists, and building inventory
• Negotiates contracts for approval by administration (i.e. HVAC, water treatment, electrical, major repairs/renovations, and new construction)
• Attends committee, conferences and agency meetings as requested by the Director
• Participates in the planning, developing and executing the strategic plan
• Assists in the development and implementation of policies and procedures
• Assists with planning and facilitation of staff outings and events

Oversees All Aspects of the Property, the day-to-day operation and maintenance of the property:

• Ensures residents and community members receive proper customer service while relating to the housekeeping & maintenance staff
• Monitor and implement the Centre Fire, Pandemic and Emergency Disaster Plans
• Develops, monitors and maintains the Preventative Maintenance program
• Oversees the Linens and Catering contracts
• Oversees the services and preventative scheduling for the mechanical equipment, HVAC system, telephone system, IT, video, security and alarm system
• Ensures the facility vans are maintained and repairs are carried out as necessary
• Ensures the facility is stocked with the janitorial supplies and other materials
• Responsible for the security of the facility
• On call duties 24/7 for emergency building issues as scheduled

Supervises and provides day-to-day direction to the Case Manager Supervisor, Residential Supervisor, Housekeepers and Janitors:

• Schedules, conducts and documents supervision using the PEAC format
• Conducts annual performance reviews and evaluations
• Facilitates hiring and orientation for new staff
• Chairs and minutes regular team meetings

Human Relations:

• Assists with Human Relations management including completing and submitting Employee Transaction Forms, preparing letters of employment, and personnel filing
• Prepares, updates, and submits job postings
• Assists with the recruitment, selection and orientation processes
• Responsible for the security and maintenance of all personnel files ensuring the protection of extremely confidential and sensitive material
• Responsible to maintain employee databases, contact information and seniority lists
• Consults with Director of Human Relations as needed
• Perform other duties as required

MANAGERIAL/Technical RESPONSIBILITY:

• Assists the Director to ensure that all Health and Safety requirements specific to the facility is in compliance with the Occupational Health and Safety Act
• Serves as the Management Chair for the Health & Safety Committee with the responsibility to report any serious problems or infractions to the Director or designate
• Performs workplace inspections
• Conducts information sessions (safety talks, staff meetings)
• Conducts incident investigations
• Conducts / facilitates employee health and safety training as needed
• Makes recommendations and/or corrects substandard acts or conditions
• Performs employee safety observations
• Ensures compliance with the Occupational Health & Safety Act
• Responsible for facility Health & Safety policies

FINANCIAL AND MATERIALS MANAGEMENT:

• Performs various accounting duties such as payroll, accounts payable, accounts receivable, issues official tax receipts, handles and reconciles petty cash and other related accounting duties (e.g. banking deposits and preparing reports)
• Responsible for the security and maintenance of all financial files
• Drafts annual budgets for ministry unit(s) under the supervision of the Director and Business Manager; monitors budget expenditures to ensure compliance
• Consults with the Business Manager as needed

WORKING CONDITIONS:

• This is a full-time position working 40 hours per week
• Work is performed in an emergency housing facility, subject to high client levels of stress and crisis intervention will be required
• There will be exposure to dirt, bodily fluids, bodily waste; drugs and alcohol, noise, dealing with angry and abusive people, verbal abuse, and odours

• Minimum 2 years at a community college
• Certification in Standard First Aid/CPR and Non-violent Crisis Intervention
• Current holder of Health and Safety certification or ability to obtain would be an asset
• Valid Ontario Class "G" Driver's License and a current copy of a Driver's abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required

EXPERIENCE AND KNOWLEDGE:

• Minimum 5 years of experience in related environment with strong supervisory skills
• Knowledge of Building codes, Fire & Safety codes and the OHSA

SKILLS AND CAPABILITIES:

• Strong interpersonal skills
• Strong computer skills
• Custodial, general repairs, building systems, fire safety, and electrical systems experience
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities

OPSEU represented employees at the Islington Seniors Shelter have priority over all other applicants.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application.