Financial and Program Assistant

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Human Biology Program at the University of Toronto is responsible for the meticulous undergraduate education in the interdisciplinary field of human biology. We strive to prepare students for future careers where an interdisciplinary education would be an asset, such as academic research and teaching, health professions, and public policy on research, health, education, and the environment. Our program's core competencies include critical and creative thinking, self-directed learning, quantitative and analytical reasoning, effective communication, scholarship, and research. Strong academic relationships with other units is a key to the program's success, by engaging the diversity and excellence of scholars in these other units to teach in our courses.

Your responsibilities will include:

• Recording detailed transactions for many accounts
• Reconciling purchasing card statements
• Checking that proper approvals are obtained prior to processing transactions
• Processing accounts payable according to the University Guide to Financial Management
• Generating standard financial reports
• Gathering information in preparation for budget planning
• Maintaining a database
• Identifying and resolving individual financial discrepancies

EssentialQualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years recent and related experience with processing financial and payroll records and providing administrative support preferably in an academic environment.
• Experience with recording and reconciling transactions for accounts.
• Experience working with FIS and processing accounts payable and receivables or other related financial systems.
• Experience with processing payroll on HRIS or other related payroll system.
• Experience collecting data and generating reports including standard financial reports.
• Experience maintaining filing systems and databases.
• Experience identifying and resolving individual financial discrepancies.
• Experience with organizing the logistics of meetings and booking rooms including arranging catering and appropriate accommodations.
• Experience writing routine documents and correspondence.
• Demonstrated advanced skills in Microsoft Office, including Excel and Word.
• Demonstrated advanced skills in HRIS and FIS or other related financial systems.
• Excellent problem solving and customer service skills.
• Excellent verbal and written communication skills.
• Excellent organizational and interpersonal skills.

To be successful in this role you will be:

• Accountable
• Courteous
• Organized
• Possess a positive attitude
• Resourceful
• Responsible

Closing Date: 04/25/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.