Executive Assistant

Coordinates administrative and support functions for one or more executives or management personnel in Capital Markets. Has expert organizational knowledge and deep understanding of the operational environment.

What is the opportunity?

You will provide organizational and administrative support to our Managing Director & Head, Global Transaction Banking. The role also includes the co-ordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment.

***Please note: This role requires to be working from office 3+ days in a week***

What will you do?

• Provide support to MD and Head, Global Transaction Banking.

• Be the first point of contact, determine and prioritize requests. Provide executives with detailed messages.

• Prepare reports, memos, letters, and other documents to be distributed internally and externally.

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.

• Draft, review and send communications on behalf of executive.

• Maintain filing system, prepare client documents for storage on a yearly basis.

• Maintain contacts database.

• Coordinate travel arrangements; accommodations, flights, car rental and car service globally. Provide detailed itinerary.

• Organize team communications and plan events, both internal and off-site.

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.

• Maintain professionalism and strict confidentiality with all materials.

• Leverage tools and technology to drive efficiency and consistency.

• Establishes personal routines to keep apprised of developments and remain current.

• Other responsibilities such as, but not limited to, managing invoices, expense reports, maintaining filing systems, etc.

• Participate in performing tasks on "special projects" as requested.

What you need to succeed?

• Minimum 5+ years' experience in an executive assistant capacity or supporting senior executives.

• Secondary education required.

• Strong verbal and written communication skills both internally/externally

• Proactive, solutions-oriented mindset and anticipate needs without being asked.

• Ability to partner effectively with key stakeholders, build strong collaborative relationships.

• Demonstrate ownership and execution of primary responsibilities.

• Outstanding time management skills, diplomacy, tact, and positive can-do attitude

• Ability to maintain consistent and high levels of performance.

• Enjoys working in a time-sensitive, fast-paced environment.

• Capable of multi-tasking across projects and flex when needed.

• Experience working on highly confidential projects with appropriate discretion and sensitivity.

• Strong working knowledge of Word, Excel, PowerPoint, and Outlook

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation.

• Leaders who support your development through coaching and managing opportunities

• Work in a dynamic, collaborative, progressive, and high-performing team

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing

Additional Job Details

RBC CENTRE, 155 WELLINGTON ST W:TORONTOTORONTOCanada37.5Full timeCAPITAL MARKETSRegularSalaried2024-10-212024-11-02