Executive Assistant-vp Support

What is the Opportunity?

The Executive Assistant provides direct support to the Vice President, Identity and Access Management within Global Security (Technology & Operations). The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials, and prepares/acts as a pre-verification officer for department expense reports.

What will you do?

• Document technical meeting minutes and maintain action items.

• Manage team website including upload of content and currency of data.

• Manage team moves and changes in workday including vacation tracking and absence management

• Management of compliance reporting tasks such as overdue staff training, expenses, etcetera

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided

• Act as the VP's delegate for email and phone during absences, handle/forward issues, prioritizing for VP's action upon return

• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets

• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team

• Organize quarterly town halls, employee recognition celebrations, and other team events

• Maintain global distribution list and distributes group-wide communications

• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

Must-have

• 5+ years' experience in executive administration/chief of staff experience, providing support to senior-level management or relevant experience

• Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization

• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.

• Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements

• Ability to work efficiently and accurately with minimal supervision

• Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided

• Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done

• Professionalism, initiative, enthusiasm, energy, and a sense of urgency

• Previous risk and cyber experience

• 4+ years of Financial industry Executive Admin experience

RBC is committed to supporting flexible work arrangements when and where available. Details to be discussed with Hiring Manager.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact.

• Work in a dynamic, collaborative, progressive, and high-performing team.

• A world-class training program in financial services

• Flexible work/life balance options

• Opportunities to do challenging work.

#LI-Hybrid

#LI-POST

Job Skills

Anticipate Needs (Inactive), Calendar Planning, Communication, Data Entry, Detail-Oriented, Email Services, Event Planning, Executive Office Administration, Interpersonal Relationships, Listening to Clients, Microsoft Word, Office Administration, Personal Initiative, Presentation Software, Prioritization, Proactive Thinking, Professional Etiquette, Sound Judgment, Spreadsheet Software, Teamwork, Time Management, Word Proccessing, Work Collaboratively

Additional Job Details

310 FRONT ST W:TORONTOTORONTOCanada37.5Full timeTECHNOLOGY AND OPERATIONSRegularSalaried2025-03-212025-04-21

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.