Executive Assistant to Svp and VP

What is the opportunity?

In this role, you will provide high-level administrative support for the Senior Vice President, Corporate Real Estate and VP, Corporate Real Estate in the Chief Legal and Administration Office platform. The EA serves as a key contact and gatekeeper, handling highly confidential information, while providing executive business operational support. This role could expand to support additional CLAO executive(s).

What will you do?

Calendar and Contact Management

• Calendar management including prioritizing, scheduling, room bookings and managing conflicts.
• Maintain executive contact list and synchronization with mobile/iPad.
• Work closely with other executive assistants in the organization to effectively schedule meetings, events and manage recurring meetings.
• Supports availability for execs to participate in employee engagement activities and team events (as needed)
• Track Vacation/PTO/time off in Workday for executives and executives' directs ensuring coverage and continuity.

Travel

• Coordinate travel and hotel arrangements for the executive, as needed including visas & travel documentation.

• Ensure compliance with Ernst & Young travel guidelines and documentation process as delegate.
• Producing detailed itineraries as required depending on trip location, duration, and agendas etc.
• Coordinate outside industry event participation and materials within Gifts & Ent. guidelines

Expenses

• Approve invoice expenses for event catering, industry organization memberships, etc.

• Reconcile monthly expenses including travel, business purchases and events etc.
• Review team expenses prior to executive approval
• Purchase sundry items or gifts (within policy) for SMT i.e. bereavement or retirement.

Other Administrative Deliverables

• Coordinate with stakeholders and other Third Parties for the organization of conferences/ schedules/ itineraries, etc.

• Coordination of VIP Tech support for execs
• Coordinate the business partners (Legal, Compliance, Finance, HR) on ad hoc basis (signatures, other docs)
• Maintain and order preferred office supplies (for executives only)
• Provide administrative back-up to Enterprise Chief Operating Officer (ECOO) EA during vacation and other absences to ensure business continuity.
• Continue to adjust the way we work, supporting the overall goals of the SMT (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
• Prepare meeting agendas, as required (hard/soft copy) Ensure relevant information is accessible, assembled and prepared for meetings.
• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
• HR Platform support via delegation process.
• Ordering of RBC branded materials as needed.
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met
• Support as required with any changes to operating model.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services
• Flexible work/life balance options
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities
• Opportunities to building close relationships with clients
• Access to a variety of job opportunities across business and geographies

#LI-Hybrid

#LI-POST

Job Skills

Adaptability, Adaptability, Booking Business Travel, Calendar Management, Calendar Organization, Calendar Planning, Client Service, Confidentiality, Coupa Expenses, Diplomacy, Dynamic Flexibility, Email Services, Event Catering, Expenses, Hotel Reservations, Interpersonal Relationships, Listening Effectively, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Outlook Calendar, Microsoft PowerPoint, Office Administration, Ordering Office Supplies, Organizational Charts {+ 8 more}

Additional Job Details

BAY WELLINGTON TOWER, 181 BAY ST:TORONTOTORONTOCanada37.5Full timeCHIEF LEGAL & ADMIN OFFICE GRPRegularSalaried2025-03-262025-04-10

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.