Executive Assistant II

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, West Park Healthcare Centre and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 17,000 employees, more than 1,250 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: All Sites
Department: Medical Imaging and Laboratory Medicine
Reports to: VP, Vice President, Clinical, Diagnostics and Laboratory Medicine and Senior Dir, Medical Imaging
Work Model: Hybrid
Grade: A0:09
Hours: 37.5 per week
Salary: $66,807 to $83,499 annually (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full-Time
Closing Date: January 11, 2025

Duties

• Ensures efficient and effective operation of the office
• Coordinates, organizes or plans multi-faceted committee meetings and other meetings/events
• Coordinates and maintains electronic calendar/schedule for VP and Senior Director
• Manages and coordinates the flow of information between the VP and Senior Director to Medical Imaging and Laboratory Medicine by acting as a liaison and a resource, managing and coordinating the flow of internal/external information
• Alerting the VP and Senior Director, in a timely fashion of material that requires immediate response
• Utilizing considerable judgment and independence in responding to correspondence, within scope of authority, in a timely manner
• Preparing relevant outgoing materials

• Completion of a degree at a Bachelor's level
• Seven (7) years related office administration experience
• Extensive on-the-job computer/word-processing, database and spreadsheet software experience, experience in a Microsoft Office environment
• Previous supervisory experience
• Experience working in a health care environment
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills
• Very strong ability to prioritize workload
• Strong problem solving skills

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.