Engineering Documentation Coordinator
Req ID:470902
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Objective:
- Control the flow of the Engineering deliverables at each stage of the project
- Manage the DML (Document Master List) of the Signalling part of the project in coordination with the Work Package Owner and ensure the consistency with the schedule
- Ensure with the support of Doc control team the availability of the whole project documentation
- Liaise with internal stakeholders inside the Signaling team, and with the Turnkey team (entity which aggregate the documentation produced by different units), and finally with the customer.
- Is responsible of the deployment and execution of the documentation management process,
- Creates, updates and maintains the Document Master List (DML) and the Documentation Management Plans (DMP) if applicable
- Manages documentation management requirements from the Customer
- Manages the DML list according to the Alstom standard V Cycle
- Follows and makes sure rules defined in the DMP are understood and applied by every team member
- Ensures documentation is properly validated before any submission to Customer
- Adapts and implements the documentation structure in accordance with standards.
- Defines, assigns and follows the contractual deliverables for the technical and management documentation categories in the Contractual Deliverables Requirement List
- Updates and uses documentation internal and external distribution list
- Manages and deploys document management tools and trains users
- Suggests improvements of the activity (REX on documentation issues: process, organization)
- Participates to configuration reviews to guarantee integration in all activities of the team members that are involved with documentation.
- Defines & analyses documentation reporting, indicators to be provided by Documentation Controller and report analysis to its department head, Project Management & Core Team Manager, team members and Customer (when required).
- Manages, in applying internal rules/instructions, Document translation, record management and physical archiving.
- Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management Team and Customer
- Coordinates with a team of Documentation Controllers when necessary
Performance measurements:
- Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
- Adherence to process, measured by process inspections
- Perform overview about document delivery milestones in general, and support payment milestones
Qualification/Requirements:
- Bachelor's Degree
- Minimum of 3 years in Engineering environment
- Good Communication (oral and written) and interpersonal skills
- Ability to work with, and contribute as a team
- Attention to detail
- Systematic, rigorous, organized, able to multitasks
- Competence in Microsoft Office
Desired Characteristics:
- Engineering environment awareness
- Knowledge of Railway Signaling products and systems
You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!
Important to note
As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.
Job Type:Experienced