Document Controller
February 13 2025
Industries
Consulting services
Categories Archivist, Documentalist,
Toronto, ON • Full time
Job Description
- (Internal Title - Document Control II)
- Helps in establishing a framework for identifying, collecting, distributing, and filing controlled documents for the project or Program. This involves maintaining document control procedures and participating in the development and roll-out of various document control tools and templates
- Implement document numbering and file naming standards (or similar) aligning with the clients' policies and governance procedures
- Implement a document distribution list to identify project or program participants involved in document reviews
- Implement document control process workflows that will form part of the overall procedure
- Arrange for meetings to follow up with project team on reviews of outstanding document reviews
- Provide an interface to IT Support for Document Control issues
- Collaborate with other project or program disciplines to ensure that all controlled documentation is processed as per the project or program schedule
- Support program team engagement addressing areas of concern and ensuring continuous improvement in developed procedures, including training and transfer of knowledge
- Fill in for Project administration personnel to assist with general administrative duties such as drafting, formatting of documents as required
Qualifications
- Education
- High School Diploma or General Education Development certificate or relevant work experience
- Licences or certification:
- Working towards relevant industry accreditations e.g. AIIM, CIP
- Experience:
- 5+ years experience in document management preferable in a engineering and/or construction environment
- Skills and Competencies:
- Proficiency in electronic Document Management Systems (EDMS) such as Microsoft SharePoint, ProjectWise, Aconex, or any equivalent document control software
- Proficiency in Microsoft Office
- Highly organized and able to multitask and efficiently respond to changing priorities
- Strong attention to detail and problem-solving skills
- Good organizational and time-management skills; ability to meet deadlines
- Excellent communication skills, both verbal and written
- Able to work independently and as part of a team
- Experience with assembling controlled documentation for program and projects
- Intermediate knowledge of document control procedures and filing and record retention systems
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