Administrative Coordinator, Medical Oncology

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Princess Margaret Cancer Centre
Department: Medical Oncology and Hematology
Reports to: Program Manager, Division of Medical Oncology and Hematology
Grade: N0:04
Hours: 37.5/week
Salary: $56,882 - $71,097 per annum (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full Time
Closing Date: November 26, 2024

Position Summary

The Administrative Coordinator acts as a facilitator and resource for the Division of Medical Oncology and Hematology and external organizations on administrative matters, the principal responsibilities include: coordinating administrative activities; providing support with financial activities; ensuring the efficient and effective operation of external collaborations; working on select projects as assigned and/or requested; Performing cross-functional and/or other duties consistent with the job classification, as assigned or requested. This is a hybrid model position.

Duties

• Organize meetings with members of external organizations and the physician lead in Medical Oncology and Hematology

• Assist the physician lead with reports, forms and letters pertaining to external collaborations

• Assist with Initiatives such as strategic plans and grants.

• Assist with gathering and presenting analytics

• Perform financial duties such annual budget planning and ongoing tracking/ projections

• Perform ongoing organizational tasks such as creating meeting agendas, taking meeting minutes,

• Manage communications with collaborators including regular email communication, creation and dissemination of documents

• At minimum completion of a two year community college program in healthcare administration or recognized equivalent required.
• At minimum over 4 years up to and including 6 years of practical and related experience and/or 2 years on-the-job training required.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Experience working in a health care environment and teaching hospital an asset.
• Excellent interpersonal and customer service skills required.
• Excellent organization and time management skills required.
• Excellent verbal and written communication skills required.
• Ability to produce high quality and accurate work in accordance with Hospital standards required.
• Ability to work well under pressure required.
• Ability to use good judgment in assessing difficult situations required.
• Ability to work independently and as a team player required.
• Ability to perform duties in a self-directed manner required.
• Knowledge of general office practices, procedures and standards required.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.