Administrative Assistant

Are you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health.

Central Ambulance Communications Centre (CACC) Programs and Standards provides comprehensive support to Ambulance Communications Officers and Central Ambulance Communications Centres throughout Ontario by providing training, oversight in quality assurance, and policy guidance to ensure excellence in emergency communication.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this position, you will:

• provide financial administrative support;
• organize and log incoming/outgoing mail;
• respond to internal and external inquiries;
• compose, prepare, and process correspondence;
• produce a variety of materials such as reports, spreadsheets, minutes, and presentations;
• schedule meetings and coordinate travel arrangements

How do I qualify?

Mandatory

• Typing to 40 wpm

Administrative Experience:

• You have experience providing general administrative support services such as scheduling meetings, managing agendas and making/coordinating travel arrangements.
• You have experience with, and understanding of processes and procedures related to the administration/processing of human resources documents, purchasing requisitions, invoices/expense claim payments, computerized/manual filing systems, archive filing procedures and practices, monitoring/ordering stationary supplies and maintain inventory/asset databases.

Communication and Interpersonal Skills:

• You have diplomacy and tact to respond to general inquiries and to participate and work collaboratively as a member of the branch/section administrative team.
• You can produce a variety of materials such as reports, spreadsheets, minutes, and presentations.

Analytical, Problem-Solving, Organizational and Reasoning Skills:

You can:
• set priorities, respond to demands and work independently;
• manage the reviewing and routing of correspondence packages and coordinate meetings;
• compile information for meetings and presentations;
• deal with confidential information and determine appropriate release of information

Other Essential Skills:

• You are proficient with using standard software (word processing, spreadsheet, database, presentation, e-mail, internet/intranet).
• You have arithmetic skills to calculate employee attendance, reconcile/balance petty cash expenditures, and
check/verify calculations on expense claims and invoices.
• You have experience with the operation and basic maintenance of standard office equipment (e.g. fax machines, photocopiers).