Administrative Assistant

What you'll do

• Support 3 VPs with all administrative aspects including dynamic calendar management for complex schedules
• Coordinate all meeting setup (room booking, technology and catering, etc.), guest pickups, expense reports, travel arrangements, and ordering of supplies to ensure the team operates efficiently and effectively.
• Schedule and organize all meetings including financial reviews, annual planning and adhoc meetings
• Work closely with the VPs to schedule team meetings, including agenda and presentation material preparation, etc.
• Build strong relationships and work closely with Executive and Admin Assistant team to facilitate senior level meetings.
• Produce ad hoc documentation as needed.
• Onboard new employees
• Plan and co-ordinate team events for VPs
• Coordinate team seating and maintain floor plan listing
• Maintain a team organization listing
• Ad hoc projects as assigned.
• Other related duties as required.

What you bring

• At least 3+ years of experience supporting VP roles within a fast paced and/or professional firm
• Working knowledge of Microsoft Office Suite, experience in Workday and Concur is an asset
• Superior written and verbal communication skills
• High level of independence and can be relied upon to follow work through to completion.
• Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs.
• Proven ability to establish valuable relationships within an organization.
• Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision.
• Able to maintain confidentiality on highly sensitive matters.
• Flexibility and able to thrive in a fast-paced environment.
• Proven track record in an administrative role.
• High degree of professionalism, business maturity, common sense and good judgement.
• Strong organization skills and attention to detail and accuracy.
• Takes pride in contributing through support with a positive attitude.
• Provide professional administrative support in a helpful, respectful and friendly manner.
• Extremely professional with executive presence, tact, and political savvy

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

About Us

Canadian Tire Corporation, Limited ("CTC") is one of Canada's most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.