Administrative Assistant

Are you a skilled administrator with a strong financial background? Then consider this interesting opportunity with the Education Labour and Finance Branch.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will be:

• coordinate financial and administrative functions relating to the financial monitoring of six provincial benefits trusts, including multi-million dollar transfer payment agreements (TPAs)
• manage the flow of information and correspondence for the branch, ensuring deadlines are met and administrative procedures are followed
• act as the primary branch contact for TPAs
• manage the director's calendar/schedule and provide support for meetings (e.g. taking minutes, preparing agendas and other material)
• maintain and update the budget and coordinate all procurement for the branch
• contribute to special projects and assignments (e.g. developing records management procedures)

How do I qualify?

Administrative and Financial Knowledge

• You have demonstrated knowledge of administrative practices, policies, procedures and guidelines (including RIM).
• You know the processes and protocols of an executive office relating to correspondence format, procedures, approvals and information flow.
• You have knowledge of financial accounting, record-keeping, reporting, contract management and budgetary control.
• You can provide instruction and advice to the director and branch staff on various administrative and financial functions.

Analytical, Problem-Solving and Research Skills

• You have demonstrated analytical skills to review budgets and transfer payments and to conduct financial analysis.
• You are comfortable working with data to identify and analyze trends.
• You can apply problem-solving skills to investigate and resolve transfer payment issues.
• You can interpret and apply policies and procedures (e.g. Broader Public Sector Expenses Directive and Broader Public Sector Procurement Directives).

Communication Skills

• You communicate clearly and concisely to provide information on transfer payment administration and to collaborate with staff and stakeholders.
• You can prepare correspondence, briefing materials and written responses to inquiries.

Computer Skills

• You are familiar with electronic calendars and correspondence information systems to maintain meeting schedules and to track correspondence and other briefing materials.
• You can design and create reports, presentations and spreadsheets.