Administrative Assistant

Join Our Team as an Administrative Assistant!
Are you an organized and detail-oriented professional looking to make a meaningful impact in the healthcare sector? Join our dynamic team at the Ministry of Health as an Administrative Assistant. In this pivotal role, you will support branch management and staff by handling a variety of administrative tasks, from managing correspondence and coordinating meetings to providing financial and human resources support.

If you thrive in a fast-paced environment and have a knack for problem-solving and multitasking, we want to hear from you! This is a fantastic opportunity to contribute to the efficiency and effectiveness of our branch while growing your career in a supportive and collaborative setting.

Make a Difference with the Indigenous Health Policy Unit
Join the Ministry of Health, dedicated to enhancing the health and well-being of Ontarians through comprehensive programs and services. As part of the Indigenous Health Policy Unit, you will collaborate with First Nations, Inuit, Métis, and urban Indigenous partners to improve health outcomes and foster productive relationships. This unit is at the forefront of analyzing emerging health trends, identifying leading practices, and applying them within the health system.

By joining our team, you will play a crucial role in supporting ministry partners, contributing to meaningful health policy development, and making a tangible impact on the lives of Indigenous communities across Ontario. Be part of a dynamic and innovative branch that values diversity, inclusion, and evidence-based solutions to complex healthcare challenges.

This position is required to report to and work from the physical work location a minimum of three days per week. Current hybrid work arrangements are subject to change.

Want to learn more about this opportunity?
Join us for an information session on Wednesday, November 6th from 1pm - 2pm where you will have a chance to find out more about the job, the team and the Branch.

Be sure you add this event to your calendar so you don't miss out! Join on your computer, mobile app or room device
Join on your computer, mobile app or room device
Click here to join the meeting

Alternatively, you can join the meeting by:
1- Open your MS Teams Calendar
2- Select# Join with an ID
3- Enter the following meeting ID and passcode:
Meeting ID: 250 250 768 722
Passcode: sz2fBj

If you can't make it - no problem. Attendance at the session is optional and will have no impact on hiring decisions.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role you will:
• Handle and log incoming/outgoing mail.
• Maintain filing systems, order supplies, and operate office equipment.
• Prepare documents, reports, and presentations.
• Arrange meetings and travel accommodations.
• Process invoices, purchases, and expense claims.

How do I qualify?

Mandatory:

• Typing of 40 words per minute

Organizational Skills

• You are a highly organized and detail-oriented individual with a strong ability to prioritize and manage multiple tasks in a fast-paced environment.
• You are proficient in maintaining accurate records electronically and physically, adhering to established filing systems.

Communication and Interpersonal Skills

• You possess excellent written and verbal communication skills to interact professionally with a variety of stakeholders, including clients and colleagues.
• You can respond to inquiries from clients and colleagues, providing clear and informative responses via phone, email, or in person
•You are committed to providing exceptional customer service to both internal and external clients.
•You possess tact, diplomacy, and interpersonal skills to ensure good working relationships.

Analytical Skills and Problem-Solving Skills

•You have strong analytical and problem-solving skills to review information, identify errors, research solutions, and ensure accurate data entry.
•You can also determine the urgency of matters, identify, and resolve discrepancies, and take the best course of action.

Computer Skills

•You are proficient in using various computer programs for data entry, retrieval, generating reports, and processing financial transactions

Financial Numeracy

• You can calculate employee attendance.
• You can reconcile and balance petty cash expenditures.
• You can check and verify calculations on expense claims and
invoices.