Administrative Assistant II

UHN is Canada's No. 1 hospital and the world's No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of Vacancies: 1
Site: University Centre, Toronto Rehab Institute
Department: Multisystem Rehab
Reports to: Manager, Program Services
Hours: 37.5 hours per week
Salary: $24.82 - $31.02 per hour (to commensurate with experience and consistent with UHN compensation policy)
Status: Temporary Full-Time -12 months
Shifts: Days
Job Posting Date: March 20, 2025
Closing Date: April 3, 2025

The Toronto Rehabilitation Institute, a leader in adult rehabilitation and complex continuing care, is Canada's largest adult rehabilitation hospital. Bringing together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions Toronto Rehab is located at four sites: University Centre (550 University Ave.), Lyndhurst Hospital and Toronto Rehab's Cardiac and Stroke Centre (Rumsey Road) and the Bickle Centre (Dunn Ave). Find out about our purpose, values and principles here.

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities.

Duties

• Utilize knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
• Perform reception responsibilities; maintaining written and/or electronic calendar/schedule
• Administer and monitor billing procedures and departmental budgeting records
• Ensuring efficient operation of the office, within the scope of authority
• Modify and maintain electronic and paper information filing/retrieval methods, systems and/or formats
• Provide functional supervision to lower classified clerical position(s)
• Perform clerical support functions
• Perform cross-functional responsibilities, as required
• Perform other duties consistent with the job classification, as assigned.

• Completion of Grade XII or recognized equivalent
• Completion of a post- secondary office administration program at the diploma level or equivalent
• Three (3) years related administrative support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
• Previous supervisory experience preferred
• Excellent organizational, time management, and prioritization skills
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent knowledge of health care, organizational/office practices, procedures and standards
• Ability to work independently
• Ability to work in a team work environment
• Ability to maintain confidentiality
• Ability to work well under pressure
• Ability to use good judgment is assessing difficult situations
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Experience working in a health care environment an asset
• Experience working in a teaching hospital environment an asset
• Previous experience with UHN programs and/or EPIC experience is an asset
• Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.