Administrative Assistant II, Research

UHN is Canada's No. 1 hospital and the world's No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

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Union: Non-Union
Site: Krembil Research Institute
Department: Research
Reports to: Clinical Research Unit Director and Scientist
Work Model: On-Site
Grade: A6
Hours: 37.5 hours per week
Salary: $24.82 - $31.02 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: Day
Status: Temporary Full-Time
Closing Date: March 14, 2025

Position Summary
Administrative Assistant II exercises judgment and independence to provide complex administrative support services to Clinical Research Unit Director and Scientist, staff and trainees at the Donald K. Johnson Eye Institute. The Donald K. Johnson Eye Institute is home to the largest and most comprehensive ophthalmology care centre and vision research institute in Canada. Our established team of basic and clinical investigators, with research interests in areas, such as molecular mechanisms of eye development and disease, photoreceptor transplantation, eye movement, retinal imaging and vision rehabilitation, are tirelessly conducting cutting-edge research and developing new treatments for blindness and vision loss. The new Clinical Research Unit at the Donald K. Johnson Eye Institute is home to various clinical trials and studies in retina, cornea, glaucoma, and vision rehabilitation.

Duties

• Manage and maintain calendar/scheduling for Clinical Research Unit Director and Scientist
• Develop, organize and maintain electronic and paper filing/retrieval methods, systems or formats
• Monitor and analyze department budgets, invoices, expenses/income
• Support establishment and maintenance of clinical trial agreements (CTAs), study contracts, institutional protocols
• Perform clerical support functions
• Interface with clinical research team to support trials and studies
• Perform cross-functional responsibilities, as required
• Perform other duties consistent with the job classification, as assigned
• Ensure efficient operation of the office
• Exercise considerable judgment and work independently in providing complex administrative support
• Interact with senior management across multiple sites and interface with clients and vendors

• Completion of Community College Diploma in Administration or recognized equivalent at minimum
• Completion of a Bachelor's degree an asset.
• At minimum, 2-3 years of practical and related experience
• Excellent organizational and time-management skills
• Ability to produce high quality work
• Ability to maintain confidentiality
• Ability to work independently, but also function as part of a team
• Ability to work well under pressure and to use good judgment in assessing difficult situations
• Experience working in a health care environment an asset
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Preparing reports and presentation
• Ensuring expense transfers, reimbursement, invoice payment and office account management

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.