Administrative Assistant, Corporate Real Estate

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The Executive Assistant will report to the VP, Corporate Real Estate, and will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence and departmental initiatives.

What will you do?

• Provide administrative support to VP, AVP and Directors in Corporate Real Estate

• Pro-actively manage executives' schedules, including providing pre-read materials/agendas in advance of meetings, as necessary

• Arrange and coordinate appointments and meetings across multiple locations, while managing conflicting demands and schedule changes

• Plan and execute various business functions including education and training sessions, team building events, town halls, workshops etc.

• Course registration support

• Assist with the preparation and distribution of key reports

• Prepare and/or edit documentation and presentations using word, excel and PowerPoint

• Coordinate travel arrangements

• Manage/support business expenses on behalf of executives; expense coordination for staff, as required

• Provide ad-hoc administrative support as needed

• Manage relevant business data, databases and systems

• Manage collaboration community for digital communications (SharePoint, workplace, shared documents, shared calendar)

• Order office supplies, software and hardware, including inventory maintenance

• Arrange visitor notices, visiting office assignments

• Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities

• Effectively work with other EA's in scheduling and coordination for meetings and other needs

• May perform other administrative duties as required

• High regard for confidentiality and maintaining the privacy of clients and business is required

What do you need to succeed?

• College diploma or bachelor's degree

• 6+ years administrative support with experience working in a fast-paced, professional environment

• Experience providing support to multiple professionals and managing competing priorities.

• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process

• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications

• Team player, eager to learn, adaptable, calm under pressure, and professional

• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task

• Exceptional (written and verbal) communication skills and interpersonal skills

• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines

• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism

• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment

• Interest in the investment industry is considered an asset

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We're committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We're honoured to be recognized as a 2023 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-NB1

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

Job Category:

Posting End Date: