Receptionist and Administrative Assistant

Receptionist and Administrative Assistant
Full Time

Are you a motivated and passionate individual, eager to advance your career? As one of Canada's leading Mechanical/Electrical engineering firms, INVIRO is looking for a dedicated team member to join our growing team. Working with us means you'll be part of a close-knit team, tackling diverse and challenging projects in the ICI sector, with ample opportunities for professional growth and development.

Why INVIRO?
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office, which is Well Health Certified, is designed to promote a safe and healthy atmosphere where every team member can thrive. Joining INVIRO means becoming part of a family that values your contributions and is dedicated to achieving collective excellence. We are excited to see what you bring to our team!

Duties and Responsibilities

• Answer phones on a multi-line system and direct calls appropriately
• Greet clients and guests as they arrive at the office
• Prepare the boardroom for meetings and escort guests to their destinations
• Handle clerical tasks, including filing and maintaining record systems
• Prepare reports and correspondence
• Ensure general office maintenance (watering plants, keeping the office tidy, etc.)
• Provide support to senior managers
• Format documents and create materials using MS Word and Excel, as well as proofread and edit documents
• Assist with personal errands as needed (e.g., drop-off/pick-up dry cleaning, lunch, groceries)

Qualifications and Requirements

• 1+ years of experience as an Administrative Assistant
• Valid driver's license
• Access to a reliable vehicle
• Quick learner with the ability to adapt to a new industry
• Calm and professional demeanor in a fast-paced environment
• Strong interpersonal skills to build rapport with clients and customers
• Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
• Comfortable with computers, smartphones, and tablets, and willing to learn new applications
• Strong research skills with the ability to present data clearly and concisely
• Capable of working independently with discretion
• Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills

Position Details:

• Type: Full-time
• Location: Scarborough, Ontario
• Eligibility: Applicants must be eligible to work in Canada.

How to Apply:
Interested candidates should submit their application for consideration. While we appreciate all applications, only those selected for an interview will be contacted.

Accommodation Notice:
We are committed to ensuring an inclusive recruitment process. If you require any accommodations during the recruitment process, please let us know. We will work with you to ensure your needs are met while keeping all details strictly confidential.

Each qualified applicant will receive consideration for employment without being subject to discrimination based on any characteristics protected by law.

Recruitment Agencies:
Applications submitted by individual candidates are welcomed. Applications submitted by recruitment agencies or recruiters with which INVIRO does not have an existing agreement, no referral fees will be paid. Unsolicited resumes or applications from such agencies or recruiters will be deemed to be referred without fee or any other charges.

Join us at INVIRO and be part of a team that values your growth and success!

Apply Today!