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Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider working in this great team environment at Sarnia Jail as a Records Clerk.

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About the job

In this role you will play an integral part in the compilation, maintenance and processing of offender records at Sarnia Jail, including:

• obtaining and verifying required information to complete admission and discharge documentation;
• checking offender records to verify the legality of admittance documents;
• calculating and/or verifying sentences;
• performing a variety of keyboarding functions;
• maintaining up-to-date manual and electronic offender files and records;
• ensuring documents are completed upon notification of transfer or discharge of offender;
• providing authorized information to justice officials, law enforcement agencies, offenders and the general public.

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What you bring to the team

Specialized Knowledge and Skills:

• You have demonstrated knowledge of records management procedures.
• You have knowledge of related inmate records directives, policies, procedures and related legislation such as the Criminal Code, Ministry of Correctional Services Act to ensure inmate records are consistent with court sentences and legislation.
• You have knowledge of office procedures and policies to maintain files, ensuring confidentiality of information.
• You have general knowledge of mathematics and accounting procedures to check and calculate fines, release dates, handling of fines and inmate's personal funds.

Other Essential Skills:

• You use analytical, reasoning and problem solving skills to verify accuracy of information and correct discrepancies.
• You have effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public, in a tactful and diplomatic manner.
• You use your organizational skills to assist in the maintenance of inmate filing and information systems.
• You are proficient with various computer software applications and databases (i.e. word processing, spreadsheet).

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.

We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more

These roles come with a comprehensive compensation and benefits package that include:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

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Additional information: