Senior Proposals Specialist

Main Responsibilities

• Lead and manage the end-to-end proposal development process, ensuring timely and high-quality submissions.
• Develop and implement proposal schedules, including key milestones and deadlines.
• Review and analyze RFP/RFI requirements and ensure proposals are fully compliant with client specifications.
• Work collaboratively with business development, sales, technical, and other teams to gather necessary information and inputs for proposals.
• Facilitate proposal strategy meetings and develop win themes and proposal strategies.
• Coordinate and manage contributions from subject matter experts (SMEs) and ensure their inputs are accurately integrated into the proposal.
• Write, edit, and format proposal content, ensuring clarity, conciseness, and persuasiveness.
• Develop and maintain proposal templates, boilerplate content, and standardized responses to common RFP questions.
• Ensure all proposal content aligns with company branding and messaging.
• Conduct thorough reviews of proposals to ensure accuracy, compliance, and adherence to company standards.
• Manage proposal reviews and approvals, including color team reviews (e.g., Red Team, Gold Team).
• Track and document proposal development activities, maintaining an organized and accessible repository of proposal documents.
• Conduct debriefs and lessons learned sessions to continuously improve the proposal development process.

Education and Experience Required

• A Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Minimum of 5 years of experience in proposal management, business development, or a related role, preferably in a technical or professional services environment.
• Experience with proposal management tools and software (e.g., Microsoft Office Suite, Adobe Acrobat, proposal automation tools).

Specialized Knowledge, Skills, and Abilities:

• Knowledge of industry standards and guidelines for proposal development (e.g., Shipley, APMP). – APMP Certification Preferred
• Excellent writing, editing, and proofreading skills with the ability to create clear, compelling, and persuasive content.
• Attention to detail, ability to meticulously review and proofread documents, data, and processes to identify and correct errors.
• Strong organizational and project management skills with the ability to manage multiple proposals simultaneously.
• Ability to work under pressure and meet tight deadlines.
• Strong problem-solving skills and the ability to think critically and strategically.
• Ability to interact effectively with all levels of the organization
• Excellent interpersonal and communication skills with the ability to work effectively with cross-functional teams.
• Strong facilitation and leadership skills to guide proposal teams and drive consensus.
• Highly proficient in Microsoft Office (Word, PowerPoint, Excel) – especially developing PowerPoint presentations)