Executive Assistant to the Chief of Staff, Medical Affairs

POSITION TYPE : Permanent, Full-time, Day, 75 hours / pay period, 1.0 FTE
SALARY SCALE : $74,235 to $86,065 annually
CLOSING DATE : 2024 - 11 - 14*

Why should I join Bruyère?

At Bruyère Health, we're much more than a health organization; we're a true community built on respect, compassion, accountability, collaboration, and learning. If you're passionate about making a difference and are ready to be part of something bigger than yourself, join us. Come and work at Bruyère Health, where compassion and innovation meet to make each life better.

What is in it for me?

• Competitive benefits program
• Defined benefit pension plan (when applicable)
• Wellness program and on-site gyms
• Employee perks program
• Mental health support through our Employee and Family Assistance Program
• Professional development and learning opportunities

What would my role be?

Reporting to Director, Medical Affairs you will provide administration support to the Chief of Staff (COS), as well as to the Director of Medical Affairs by coordinating, planning and performing a variety of technical and administrative matters. You will also:

• Provides both routine and complex coordination and administrative support to the Chief of Staff on a wide range of matters, requiring exceptional tact and discretion, experience, skill and knowledge.
• Provide administrative support to the Director of Medical Affairs.
• Support the Manager of Medical affairs and the Program Lead and Coordinator of Medical Affairs and Chief of Staff relating to routine administrative support of the physician credentialing process.
• Work independently with latitude in accomplishing assignments

How do I qualify?

Required:

• Two (2) year Community college diploma in in Office Administration – Executive or other relevant field or equivalent combination of experience, education and training
• Minimum of three (3) years of experience in an office environment providing administrative support to senior or executive level management preferably in positions within a health care environment.
• Experience in providing committee support, including taking minutes
• Fluent in French and English (Candidates who do not meet this language requirement are eligible to apply for this position and may be considered if there are no other suitable applicants who meet this requirement).

What skills should I possess to succeed in the role?

• Independent judgment and problem-solving skills to address non-routine issues.
• Excellent judgment and use of tact, discretion, initiative and judgment in handling sensitive and confidential information and situations.
• Outstanding coordination, organizational and time management skills with ability to multi-task, prioritize appointments, conference calls and meetings, schedule travel arrangements, and manage workload to ensure completion of tasks within tight deadlines.
• Outstanding accuracy and impeccable attention to detail.
• High level of initiative and flexibility.
• Advanced oral and written communication skills in both official languages.
• Excellent interpersonal skills with strong teamwork skills.
• Demonstrated ability to work effectively with minimal supervision, autonomously and as a team member:
• Ability to compose, edit and triage correspondence, and interpret information to ensure timely follow-up to inquiries.
• Excellent analytical and listening abilities to accurately summarize key information.
• Demonstrated client-centered and service-oriented approach.
• Ability to work well with a diverse population, including related organizations, physicians, hospital executives, staff, patients and families.
• Advanced computer skills (i.e. Office 365, Sharepoint, Adobe).
• Basic knowledge of medical terminology

About Bruyère Health

Bruyère Health is Eastern Ontario’s leading health organization specializing in aging, rehabilitation, and care for those with multiple complex medical conditions. We bring together compassionate, person-centered care with world-class research to maximize quality of life for those we care for and their loved ones.

Bruyère Health has a proven history of addressing gaps in our health system with compassion, innovation, and courage. Today, as an academic health sciences center, we are training the next generation of health professionals to see—and take action on creating—a better health system for all.

Additional Information

*Please note that applications received after the closing date will not be considered.

All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada’s official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected.

Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting.

Bruyère Health promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère Health is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère Health employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

The next step is yours, apply now!