Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)
Duties and Responsibilities:
Responsible for provision of all confidential administrative, financial, and operational services for Chief Communications Officer and Associate Vice-President, DUC and the broader management team within DUC
Qualifications:
The incumbent must possess the following qualifications:
• Knowledge of office administration policies, procedures, and processes
• Knowledge of DUC and practices within the university as well as the broader university offices, academic units, departments, and divisions
• Knowledge of relevant policies, and procedures
• Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific and enterprise software, and technology devices
• A proven track record in providing comprehensive administrative support to senior-level management while exercising discretion, and maintaining complete confidentiality
• Excellent verbal and written communication skills, including strong writing, research, presentation, and public speaking skills
• Experience in developing communications materials such as newsletters, public announcements, and developing and maintaining websites
• Financial management experience including budget development and management
• Excellent interpersonal skills and a collaborative style
• Strong critical problem-solving and analytical skills and a proven ability to plan, develop and execute creative approaches to challenges in a structurally complex environment
• Proficiency with Microsoft Office software (including Word, Excel, Access, and PowerPoint); FAST, email; social media and internet; and an ability to master new software and technology as it develops to support the work of the Department
Education and Experience:
The above is normally acquired through:
• Completion of a Bachelor's Degree
• Minimum of three years previous similar administrative and budgetary experience at a senior level along with atleast one year of experience, preferably working in marketing, government relations, public affairs, or communications
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.