Executive Assistant, Foundation

POSITION TYPE : Temporary, Full-time, Day, 75 hours / pay period, 1.0 FTE
SALARY SCALE : $34.285 to $40.930 per hour
CLOSING DATE : 2025 - 01 - 17*

Why should I join Bruyère Health?

At Bruyère Health, we're much more than a health organization; we're a true community built on respect, compassion, accountability, collaboration, and learning. If you're passionate about making a difference and are ready to be part of something bigger than yourself, join us. Come and work at Bruyère Health, where compassion and innovation meet to make each life better.

What is in it for me?

• Generous percentages in lieu of benefits and annual leave
• Defined benefit pension plan (when applicable)
• Wellness program and on-site gyms
• Employee perks program
• Mental health support through our Employee and Family Assistance Program
• Professional development and learning opportunities

What would my role be?

Reporting to the President, Bruyère Health Foundation, you will provide full secretarial and administrative services to the President, Foundation team, and to the Foundation Board and its Committees.

Tasks include, but not limited to:

• Act as the point person for internal and external stakeholders in a demanding and professional environment.
• Manage schedules, produce first rate documentation, governance activity oversight with respect to the Board of Directors operations, and anticipate the professional needs of the President and the Foundation's Board of Directors.
• Work closely with the Hospitals Senior Leadership Team and their administrative assistants, staff, interacting with business and community leaders, donors of all levels, vendors and professional affiliates.

How do I qualify?

Required:

• Two (2) years Community College Diploma in a relevant field, Office Administration, Executive Diploma or equivalent combination of experience, education and training
• Minimum of two (2) years relevant experience

Preferred:

• Proficiency in Raiser's Edge or experience with data bases.
• Fluent in French and English

What skills should I possess to succeed in the role?

• Excellent communication skills.
• Sound judgment.
• Good problem-solving skills.
• Able to work independently and meet deadlines.
• Able to utilize discretionary initiative and judgement.
• Able to work well with a diverse population including donors, board members, physicians' hospital executives and staff, patients and families.
• Able to coordinate multiple projects/activities simultaneously.
• Strong organizational and time management skills.
• Strong interpersonal skills with advanced analytical and listening abilities to accurately summarize key information.
• Advanced computer skills, including Microsoft Office Suite software.

About Bruyère Health

Bruyère Health is Eastern Ontario's leading health organization specializing in aging, rehabilitation, and care for those with multiple complex medical conditions. We bring together compassionate, person-centered care with world-class research to maximize quality of life for those we care for and their loved ones.

Bruyère Health has a proven history of addressing gaps in our health system with compassion, innovation, and courage. Today, as an academic health sciences center, we are training the next generation of health professionals to see—and take action on creating—a better health system for all.

Additional Information

*Please note that applications received after the closing date will not be considered.

All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada's official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected.

Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting.

Bruyère Health promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère Health is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère Health employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

The next step is yours, apply now!