Executive Assistant, Curatorial
Job Summary
**Location: On-site, National Gallery of Canada, 380, Sussex Drive, Ottawa
In support of the NGC's strategic pillars to strengthen community connections through transformative art experiences; build a collection and program that inspire human connection; and to empower, support and build a diverse and collaborative team, the Gallery is hiring in the position of Executive Assistant, Curatorial Initiatives. The successful candidate will be a resourceful, detail and service-oriented person who thrives in a collaborative and dynamic work environment.
The Executive Assistant effectively and proactively manages, organizes and coordinates the administrative function of the office of the Director, Curatorial Initiatives. Provides administrative support by preparing and screening all correspondence, arranging travel schedules and meetings, maintaining current files, and organizing the day-to day-operations of the office. Coordinates Curatorial Acquisition Committees and Board Acquisition Committees and all administrative activities associated with acquisitions of art. Will produce documents for the Board of Trustees and the annual report. Coordinates meetings, prepares briefing materials and presentations, and takes minutes when required. Will prepare agendas, reports and proposals. Maintains a filing system and provides budget support. Provides a broad range of administrative and support duties of a highly responsible and confidential nature.
Requirements
Education:
• Post-secondary secretarial or administrative diploma or an acceptable combination of education, experience and training.
Work Experience:
• Knowledge of Crown corporation structure, the Treasury Board Secretariat and the Canadian Heritage Portfolio an asset;
• Minimum of 7 years of experience providing administrative and communications support at the executive level
• Experience in a museum/cultural environment an asset
• Significant experience in developing presentations;
• Knowledge of Windows applications (Excel, Word, Adobe Pro, PowerPoint, Outlook).
Skills/Abilities:
• Strong ability to communicate effectively both verbally and in writing in both official languages;
• Strong ability to work independently and under pressure, in a fast-paced and high-demand environment, and to prioritize workload as well as meet tight deadlines;;
• Flexibility, team player, customer and result-oriented, tact, discretion, and confidentiality;
• Excellent organizational, anticipation and analytical skills;
• Ability to work well under pressure;
• Rigorous and attentive to detail;
• Resourceful and dynamic;
Notice to Applicants:
We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.
Condition of Employment
• Must meet the bilingual requirement to be invited to the interview process.
• Reliability Status - this factor is not used at the pre-selection stage.
Additional Information
• A variety of assessment tools may be used to assess candidates.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
• Candidates are encouraged to self-identify as a member of one or more employment-equity designated groups through the questions in the online application process.
• The National Gallery of Canada values and celebrates everyone's life experiences, their voices and their histories, and are committed to the principles of Justice, Equity, Diversity, Inclusion and Accessibility (JEDI&A) in accordance with the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We are committed to having a skilled, diversified workforce that reflects Canadian society and invite applications from Indigenous, Black and racialized communities, women, persons with disabilities, and members of 2SLGBTQIA+ communities.
• Candidates are entitled to participate in the selection process in the official language of their choice.
• Note: Applicants selected for interviews will receive email correspondence from the People, Culture and Belonging team at the National Gallery of Canada. If you have applied for a position at the NGC, please ensure that your career profile is up to date and that you have set Email Communication Consent preferences on this site to allow emails.