Sr. Executive Administrative Assistant

At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice.

Sr. Executive Administrative Assistant

To provide administrative and coordination support to the Country Division Head (CDH), ensuring smooth/efficient running of the CDH's office and related activities.

Bayer is committed to a flexible hybrid working environment. This is a permanent position based out of Mississauga, Ontario. This position requires the candidate to be able to speak English and French fluently.

What you will do:

Providing Administrative Support within the CDH's Office

• Administer T&E reports, mileage reconciliation, purchase orders, invoice approvals, tracking of budget expenditures, catering, etc.

• Prepare CDH's correspondence, support with presentations (CDH and Divisional presentations), and ensure all relevant material is available before meetings

• Organize all travel arrangements for CDH

Organizing Calendars and Travel Arrangements

• Developing and maintaining rolling calendar for CDH's office

• Organizing CDH's daily appointments for CDH's office

• Prioritizing inbound communication via all channels, including in-person

• Arranging 'working hours' to deliver an efficient, prioritized, and manageable schedule

Coordinating Meetings and Projects

• Planning of all regular meetings, including itineraries, agendas and room set-up, both on-site and off-site

• Support the setup and execution of LT meetings, divisional town halls and other regular updates

• Support development and maintenance of agendas, minutes and action lists

• Coordinate and liaise with US EA for Bayer Leadership - meetings and travel to Canada

• Coordinating activities with Bayer Inc Executive Committees and their assistants

• As requested, participating in committees and working groups

External and Internal Liaison

• Keeping CDH informed about important occurrences within the organization

• Handling internal and external inquiries, and referring the appropriately in absence of the CDH

• Participate in and contribute to Bayer Inc Coordinator Network

• Coaching new AA on office procedures

• Interacting and liaising with other Bayer Departments, within Canada and internationally

Who you are:

• College or university education

• 10 years administrative support experience including providing support at managerial level or equivalent work experience

• Must have the ability to independently respond to correspondence that may require detailed analysis of information and/or collecting data from other areas.

• Must be a self-starter

• Proven ability in project management including the ability to plan, organize, schedule and prioritize

• Ability to maintain confidential or sensitive information, appropriately

• Superior interpersonal, communication and customer service skills.

• Excellent team player with initiative to learn and handle multiple, fast paced projects/assignments

• Ability to work independently and under pressure and tight timelines

• Advanced computer skills including Microsoft Office, Microsoft Teams, DocuSign, Concur, purchasing and invoicing systems, Adobe DC Acrobat Pro, Microsoft Teams, and Salesforce

• Advanced experience with Mac OS and Apple iOS is an asset

• Proven experience in balancing commercial priorities against day-to-day requirements and decisions

• Excellent understanding and application of internal procedures and practices relating to personnel and operations

• Ability to speak fluent French is a requirement

What we offer:

• Competitive compensation and rewards package

• Collaborative, diverse and inclusive culture

• Career development and global opportunities

• Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings

Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees' differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer's values and purpose.

Bayer welcomes and encourages applications from people with disabilities. Candidates participating in our selection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can be made.

Location:

Canada : Ontario : Mississauga

Division:

Pharmaceuticals

Reference Code:

835861