Administrative Assistant

Reports To: Production Manager

Job Summary:

The Production Administrative Assistant is a highly motivated individual with a positive attitude and a willingness to work in a fast-paced team-based environment. This position is an integral role and is responsible for providing the management team with exceptional support.

Key Responsibilities:

• Welcoming guests, staff and management into the dealership with a friendly and professional demeanor.
• Checking the mail and distributing them to the appropriate departments/personnel
• Prepare vehicle safety documents according to Service Ontario requirements.
• Maintain a tidy and organized reception area and customer waiting area.
• Administrative duties as assigned such as monitoring inventory and ordering office supplies; filing, copying and scanning documents; receiving, sorting, and distributing mail and courier packages.
• Complete all purchase orders for sold units and make sure all invoices are up to date.
• Completing reports etc. as requested by management.
• Perform other duties as required/requested by management.

Qualifications:

• The Administrative assistant acts as the face of our Production Department to our guests and colleagues and must have a natural ability to engage positively with people in person and on the telephone, always leaving a welcoming and professional first impression of the company.
• Strong communication skills and data entry skills are required.
• Demonstrate commitment to exceptional customer service with a willingness to go the extra mile to ensure guest satisfaction.
• Willingness to learn other roles and responsibilities and backfill other positions when needed.
• Flexible to work various shifts and overtime as and when needed.
• Attention to detail, strong organization skills, and the ability to multi-task will ensure you succeed in this role.
• Previous Reception and/or Customer Service experience an asset.

Background Check:

• Clean criminal background check.

Work Authorization:

• Legally authorized to work in Canada.

Location:

• Must be able to commute to Mississauga, Ontario.

Compensation and Benefits:

• Competitive hourly wage.
• Overtime opportunities.
• Opportunities for advancement within the Production department.