Sr Administrative Assistant

Join a team recognized for leadership, innovation and diversity

As a Senior Administrative Assistant - Service here at Honeywell, you will play a crucial role in providing administrative support to our Service team in Markham ON, Canada. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling various administrative tasks to ensure the smooth operation of the Service department.

You will report directly to our Senior Business Leader - Ontario and you'll work a hybrid schedule with onsite presence at Markham site.

In this role, you will impact the efficiency and effectiveness of our Service team by providing exceptional administrative support. Your attention to detail, organizational skills, and ability to multitask will be essential in managing the day-to-day operations of the department.

KEY RESPONSIBILITIES

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Service team
• Prepare and distribute correspondence, reports, and presentations
• Maintain and update departmental records and databases
• Assist in the preparation of budgets and expense reports
• Coordinate and support the onboarding process for new hires and offboarding
• Coordinate payroll for service staff
• P-card allocation and report submittal
• Complete Uniform orders for service staff
• Complete vendor applications
• Complete new customer set up
• Manage service fleet
• Coordinate 407 ETR Transponders and account.
• Assist in invoice payments for customers including credit card payments
• Complete Financial "traps" for reallocation of costs
• Be responsible for regular updates to the filed organization, including personnel changes and information required for weekly, monthly dissemination
• Provide general administrative support, including answering phone calls, managing emails, and handling office supplies
• Provide support for Honeywell SMS (Pulsar) to the field organization
• Coordinate and document technical training needs including health and safety requirements for field service organization.

YOU MUST HAVE

• High school diploma or equivalent
• Minimum of 5 years of experience as an administrative assistant or in a similar role.
• Minimum 5 years of experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum 2 years of General Accounting knowledge of general ledger, profit and loss statements, cost centres, and accounting entries.
• Minimum 2 years of experience managing large automobile fleets and licensing.

WE VALUE

• Associate or Bachelor's degree / diploma in Business Administration, Accounting, Bookkeeping or a related field
• Experience with SAP and Pulsar
• Familiarity with the payroll including overtime hours - Ontario
• Strong multi-tasking, organizational and time management skills
• Experience in supporting multiple service or technical teams
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proactive and self-motivated attitude.

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, care or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

Additional Information

• JOB ID: HRD251319
• Category: Business Management
• Location: 85 Enterprise Blvd., Suite 100,Markham,Ontario,L6G 0B5,Canada
• Nonexempt